Avolta

Operations Coordinator

Avolta

full-time

Posted on:

Location Type: Office

Location: Memphis • Tennessee • United States

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Salary

💰 $17 - $19 per hour

About the role

  • Coordinates the badging process between the local TSA office and new employees; coordinates branch-wide badge renewal process. Acts as a badging signatory, and maintains badging audits, tracks renewals, and schedules SIDA classes.
  • Provides administrative support for recruiting activities and initiatives, posts job openings, attending career fairs, and coordinating interviews.
  • Coordinates employee orientation and ensures new hire training and onboarding paperwork is completed and submitted appropriately; executes all necessary processes to ensure new hire is prepared and ready for work on first scheduled day.
  • Supports and tracks ServSafe and Adult Beverage training and administration.
  • Resolves administrative questions related to pay; distributes work related documents, materials, communications, and information.
  • Compiles, files, maintains, and safeguards Personally Identifiable Information and other confidential documents and records in accordance with company policy.
  • Processes changes and generates reports from the employee database,
  • Completes operations, compliance, safety, and training logs and checklists; processes required forms and worksheets, and maintains data, records, and documents.
  • Researches customer service inquiries and contacts guests directly for resolution and follow up.
  • Assists with planning and executing associate engagement activities and recognition programs, employee meal vouchers, and uniform distribution.
  • Coordinates vendor activities and deliveries, schedules repair and equipment maintenance, escorts visitors post security for repairs, deliveries, or interviews.
  • Assists in ensuring alcohol distribution to restaurants and bars, where permitted.
  • Participates in period end inventory, provides logistics management system support.
  • Assist Operations with permits and licenses, vehicle registrations and inspections.
  • Provides cash machine and/or cash room support where applicable.

Requirements

  • Requires a minimum of 2 years administrative, cash handling, and customer service experience
  • Requires a demonstrated ability to prioritize work, effectively communicate, resolve conflict, and meet deadlines.
  • Requires familiarity with operations systems and programs, preferably Kronos, CrunchTime!, PeopleSoft, and other office systems and database programs.
  • Requires the ability to speak, read and comprehend instructions, correspondence, and policy documents, as well as communicate comfortably with customers, the landlord, agency personnel, managers, and associates.
Benefits
  • Health, dental and vision insurance
  • Generous paid time off (vacation, flex or sick)
  • Holiday pay
  • Meal and Transportation Benefits
  • 401(k) retirement plan with company match
  • Company paid life insurance
  • Tuition reimbursement
  • Employee assistance program
  • Training and exciting career growth opportunities
  • Referral program – refer a friend and earn a bonus
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportbadging process coordinationemployee onboardingdata processingreport generationconfidential document managementinventory managementcash handlingcustomer service
Soft Skills
prioritizationeffective communicationconflict resolutiondeadline management
Certifications
ServSafe certificationSIDA training