AVIPAM Viagens & Turismo

Events

• Manage the entire RSVP process for corporate events, including:
• Sending invitations
• Following up on confirmations
• Tracking attendance, absences, substitutions, and waiting lists
• Act as the main point of contact for guests, answering questions and providing guidance on logistics, schedules, access, dress code, flights, accommodation, and related matters
• Update and maintain guest databases, ensuring information is always accurate and organized
• Work in partnership with events, client service, suppliers, and client teams to ensure full alignment
• Monitor RSVP metrics (response rate, attendance, no-shows, deadlines, etc.)
• Support the events team with logistical planning based on the actual number of confirmed participants
• Ensure an impeccable guest experience from invitation through post-event follow-up.

Junior Events Consultant

• Enter approved proposals into the Inteegra system;
• Check whether the supplier's CNPJ (tax ID) is already registered and, if not, request registration via the EDW system;
• Register new suppliers in Inteegra using the correct SAP code;
• Validate the Excel file sent by the coordinator against entries in Inteegra, verifying fees and amounts;
• Identify inconsistencies in the Excel file and report them to the coordinator;
• Approve the proposal submitted in the system;
• Support the team with various tasks: sourcing suppliers, contacting suppliers by phone, and following up on invoices for closing.

Administrative Assistant – Events

• Handling and managing domestic and international air travel requests, with a focus on groups.
• Issuing, rebooking, and managing group and individual airline tickets.
• Negotiating with airlines and maintaining direct client relationships.
• Using GDS systems and airline portals.
• Providing air support for events, including on-call shifts and on-site assistance when required.
• Ensuring operational excellence, meeting deadlines, and maintaining a high level of attention to detail.

Senior Air Events Consultant – Bilingual

• Lead, plan and execute corporate events, international groups and incentive travel, from strategic briefing through post-event follow-up.
• Serve as the technical and operational lead for projects, acting as the primary point of contact for national and international clients.
• Conduct strategic negotiations with suppliers, hotels, DMCs and global partners.
• Prepare, manage and control complex budgets, contracts and timelines.
• Ensure excellence in the client experience, adherence to SLAs and quality standards.
• Anticipate risks, manage crises and make strategic decisions in high-complexity environments.
• Work consultatively with clients, proposing solutions, improvements and innovations for projects.

Senior Event Consultant – Bilingual

• Coordinate the events team through regular meetings to align activities and define responsibilities.
• Ensure the engagement of reliable suppliers for event execution through proposal evaluation and effective negotiations.
• Manage event budgets by controlling expenses and seeking cost-effective alternatives without compromising quality.
• Serve as the primary point of contact for clients and partners through alignment meetings and post-event feedback.
• Oversee the planning and execution of the entire quoting, booking, and negotiation process with clients and suppliers for event-related services, including hotels, transfers, equipment, all aspects of food & beverage (F&B), and the contracting of suppliers and services.

Corporate Events Supervisor

Full-stack Engineer

• Act as the technical lead for the BI team, supporting the definition of solutions, standards, and best practices;
• Actively participate in the development and evolution of dashboards, reports, and metrics;
• Organize, prioritize, and monitor the demand backlog, ensuring clarity of scope, deadlines, and responsibilities;
• Serve as the primary point of contact between internal areas and the BI team;
• Ensure adherence to agreed deadlines and SLAs, proactively addressing risks and blockers;
• Provide technical support to the team in resolving analytical problems and challenges;
• Ensure the quality, reliability, and governance of the data used;
• Contribute to the continuous improvement of processes, workflows, and team deliveries;
• Support the BI manager in routine management and area performance indicators.

Junior Events Consultant

Administrative Assistant – Events

Senior Air Events Consultant – Bilingual

Senior Event Consultant – Bilingual

Corporate Events Supervisor

BI Supervisor – Tech Lead BI & Analytics