AVASK

Administration

• Zapewnianie najwyższej jakości wsparcia w zakresie rejestracji VAT dla przypisanego portfela klientów.
• Przygotowywanie i terminowe składanie europejskich deklaracji VAT z dbałością o szczegóły i dokładność.
• Wsparcie klientów w zakresie ich zobowiązań VAT, wskazywanie właściwych urzędów oraz proaktywne przypominanie o nadchodzących terminach i zaległościach.
• Utrzymywanie kontaktu z administracją podatkową w sprawach klientów.
• Współpraca z partnerami biznesowymi oraz monitorowanie statusu procesów związanych z deklaracjami VAT.
• Raportowanie postępów rejestracji oraz bieżących zmian.
• Przygotowywanie dokumentów rejestracyjnych VAT dla podmiotów z UE i spoza UE.
• Tworzenie i aktualizacja procedur operacyjnych.
• Zarządzanie portfelem klientów i ich rejestracjami w różnych krajach.
• Komunikacja z klientami i zespołami wewnętrznymi (mailowo i telefonicznie).
• Wsparcie procesów rejestracyjnych od strony operacyjnej.
• Dbałość o kompletność i poprawność dokumentacji klientów.
• Współpraca z działem finansowym w zakresie zarządzania kontami klientów.
• Budowanie trwałych relacji z klientami poprzez wysoką jakość obsługi.
• Obsługa rejestracji VAT w Polsce i krajach UE.
• Szkolenie, wspieranie i rozwój nowych członków zespołu.
• Odpowiadanie na zapytania klientów dotyczące rejestracji VAT.

Administrator ds. Biznesu i Podatków

Financial Planning and Analysis

• Use in-depth knowledge of NetSuite to manage and maintain the financial system, including data entry, reconciliation, and troubleshooting.
• Accurately record and process financial transactions, ensuring that all records are up-to-date and in compliance with relevant regulations and company policies.
• Assist with accounts payable and receivable functions, including invoice processing, payment processing, and collections.
• Conduct regular bank reconciliations to verify the accuracy of financial data and resolve any discrepancies.
• Prepare and distribute various financial reports, including balance sheets, income statements, and cash flow statements, to support decision-making processes.
• Collaborate with auditors during financial audits, providing necessary documentation and ensuring compliance with audit requirements.
• Maintain organised and up-to-date financial records and ensure compliance with company policies, accounting standards, and legal requirements.
• Work closely with other departments to address financial queries and support budgeting and financial planning processes.
• Proactively identify financial discrepancies, issues, or inefficiencies and work with the finance team to resolve them effectively.

Finance Assistant

Account Executive

• Manage and qualify leads for US services.
• Communicate clearly with prospective clients and explain AVASK’s US service offerings.
• Support the full sales onboarding process from initial inquiry through proposal, follow-up, and handoff.
• Build and maintain strong relationships with clients, partners, and internal teams.
• Identify partnership opportunities and help develop new referral channels.
• Follow up consistently with prospects to keep opportunities moving forward.
• Work closely with Yuning and the wider sales team to ensure leads are properly tracked and supported.
• Provide feedback on market demand, client questions, and opportunities for improvement.
• Represent AVASK professionally in calls, video meetings, and client-facing communications.
• Assist with creating a smooth client journey from sales conversation to onboarding.

Sales Representative, German Speaking

• Responsibility for European VAT compliance ensuring timely and accurate filing of VAT returns.
• Provide advice and support to clients on all Indirect Tax related matters.
• Proactively advise and support the clients on all indirect taxation consultancy matters.
• Assist client with VAT audits and compliance checks.
• Manage the preparation of indirect tax returns.
• Prepare and perform a first level review of the quarterly VAT tax returns and Annual adjustment.
• Lead & manage the relationship with tax authorities and partners across Europe in relation to all VAT matters.
• Keep abreast of changes in Indirect Tax laws, regulations, and reporting requirements ensuring the company remains fully compliant at all times.
• Maintain accurate and organised records of all Indirect Tax-related activities, including filings, supporting documents, and correspondence.
• Ensure process quality and identify areas for process improvement within the VAT compliance framework and work with stakeholders to implement streamlined and efficient procedures.
• Lead efforts to leverage automation and technology solutions to enhance efficiency and accuracy in Indirect Tax compliance processes.
• Work collaboratively with the Software Team to identify and implement software tools and systems that streamline data collection, reporting, and reconciliation for VAT and Sales Tax requirements.
• Stay up to date with e-invoicing regulations and mandates in France.
• Collaborate with cross-functional teams to ensure seamless integration of e-invoicing requirements into the company's billing and accounting systems, ensuring compliance with all electronic invoicing standards.
• Assess potential risks and opportunities related to Indirect Taxes and implement measures to mitigate risks and maximise tax efficiencies.
• Participate in ad-hoc projects related to Indirect Taxation or process improvement.
• Coordinate and oversee the execution of AVASK FR operations in collaboration with Head Office.
• Ensure that the company has adequate and suitable resources to complete its activities.

Business & Indirect Tax Manager

• Identify, develop, and onboard clients who require US services.
• Act as a key communicator between potential clients, internal teams, and partner offices.
• Manage and qualify leads for US services.
• Communicate clearly with prospective clients about AVASK’s US service offerings.
• Support the full sales onboarding process from initial inquiry through proposal, follow-up, and handoff.
• Build and maintain strong relationships with clients, partners, and internal teams.
• Identify partnership opportunities and help develop new referral channels.
• Follow up consistently with prospects to keep opportunities moving forward.
• Work closely with the sales team to ensure leads are properly tracked and supported.
• Provide feedback on market demand, client questions, and opportunities for improvement.
• Represent AVASK professionally in calls, video meetings, and client-facing communications.
• Assist with creating a smooth client journey from sales conversation to onboarding.