Aunt Martha's Health & Wellness

Executive Assistant

• Provide high-level administrative support, including expense reports, check requests, vendor contracts, research, and report preparation
• Manage executive calendars and coordinate meetings with internal and external stakeholders
• Monitor and direct incoming communications (calls, emails, texts) appropriately and efficiently
• Maintain responsiveness outside of normal business hours as needed
• Draft, review, and manage confidential correspondence and documentation
• Research, compile, analyze, and summarize data for reports and executive communications
• Prepare presentations, reports, meeting materials, and audit documentation
• Manage multiple projects simultaneously and follow through on deliverables
• Coordinate travel arrangements, including transportation, accommodations, and itineraries
• Process invoices, vouchers, timesheets, and expense reports
• Coordinate on-site and off-site meetings, including agendas, materials, and minutes
• Lead and support special projects, ensuring timelines and priorities are met
• Maintain confidentiality of executive, patient, and organizational information
• Serve as liaison to the Board of Directors, including: Preparing and distributing board and committee materials; Recording meeting minutes; Ensuring compliance with board-related requirements; Managing board documentation and signatures
• Complete all required Core Curriculum trainings
• Perform all other duties as assigned