Atomic Invest

Executive Assistant, CEO

Atomic Invest

full-time

Posted on:

Location Type: Hybrid

Location: New York City • New York • United States

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Timely and accurate coordination of internal and external meetings, including logistical details, communication, and follow-up
  • Coordinate travel arrangements both domestic & international, requiring an understanding of all aspects of each executive's business agenda, as well as personal preferences
  • Prepare monthly expense reports, identify, and resolve all discrepancies
  • Lead the planning and execution of company offsite, including defining objectives, managing budgets, researching and securing venues, coordinating logistics and travel, overseeing schedules, and ensuring a seamless experience end to end
  • Proactively and frequently check in with managers
  • Screen communications as needed reading, researching, collecting, prioritizing, and routing correspondence and information with proper level of professionalism
  • Accurately update contact information in CRM database
  • Maintain and protect confidentiality regarding all aspects of client and company information
  • Adhere to company policy while best meeting the needs of executives supported.

Requirements

  • 3+ years supporting C-levels, preferably in the Financial Services or Professional Services industries.
  • Proficient in Google Suite and MS Office Suite (Word, Excel, Outlook, and PowerPoint).
  • Familiarity with online travel booking systems.
  • Must be able to be in-office on occasion (NYC).
  • Highly organized with strong attention to detail; demonstrates accuracy and thoroughness.
  • Proactive and self-motivated, able to anticipate the needs of others.
  • Ability to juggle multiple assignments and prioritize effectively; demonstrates sense of urgency.
  • Appropriate discretion and integrity handling confidential and sensitive information.
  • Excellent professional references.
  • U.S. work authorization.
Benefits
  • Health insurance
  • Paid time off
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
expense reportinglogistics coordinationtravel arrangementsmeeting coordinationCRM database managementdata accuracyconfidentiality management
Soft Skills
organizational skillsattention to detailproactiveself-motivatedprioritizationdiscretionintegrity