Administration

• Provide sub-contract support to Project Managers and other internal clients.
• Assist subcontractors to register in company’s database.
• Review Certificate of Insurance for compliance with Prime contract and/or company’s standard insurance terms.
• Review scope of work to ensure HSE requirements internally are coordinated.
• Assist with Request for Proposal form and verifies accuracy and completeness of proposal packages.
• Interfaces with affected groups to clarify and ensure that all necessary data has been included.
• Receives subcontractors’ responses to requests for proposals, determines each subcontractor’s ability to meet Company and project requirements.
• Prepares and issues subcontracts commensurate with delegated procurement authority.
• Prepares subcontract documents and amendments, including identification and inclusion of flow down requirements from prime contract.
• Ensures that terms and conditions will be appropriate and risk is managed.
• Process purchase requisitions for expenses related to the engagement of subcontractors and subconsultants up to an including Purchase Order issuance.
• Assist or Lead negotiation of terms and conditions, leveraging the Contracts Managers and Subcontract Manager as needed.
• Participate in the evaluation and implementation of Sub-contract initiatives.
• Ensure Purchase Requisitions are properly coded and are approved per the authorization matrix.
• Work with AP and end users to resolve P.O./ invoice discrepancies.
• Work with Finance as needed.
• Assist with review of contract terms and conditions for variance to contract templates.
• Edit, comment and submit for legal review as necessary.
• Negotiate acceptable terms and conditions with Subcontractor/subconsultant.
• File fully executed contract in required document repository.
• Monitor contract termination date and renew and / or send cancellation notice as required.
• Interact in a professional manner with internal and external customers.
• Assist with the development, modification and documentation of subcontract Policies and Procedures.
• Performs such assignments and duties as the Supervisor may deem necessary from time to time.

Senior Subcontracts Administrator

Senior Manager, Lease Administration

Senior Informatica Administrator

Safety Administrator

Properties Administrator – Contract

Judicial Support Administrator 2 – Court Facilities Manager