Associated Students Inc. at California State Polytechnic University, Pomona

Accounts Payable Assistant

Associated Students Inc. at California State Polytechnic University, Pomona

part-time

Posted on:

Location Type: Office

Location: Pomona • California • United States

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Salary

💰 $17 per hour

About the role

  • Is responsible for processing disbursement requests, purchase orders, and procurement card transactions.
  • Is responsible for entering payable transactions into the accounting system, ensuring accuracy and adherence to policies.
  • Is responsible for preparing the batches for check printing, ACH, and EFT transactions under supervision.
  • Maintain and update Vendor Data Records and assist in tax reporting requirements.
  • Support the maintenance of accurate and complete financial records.
  • Ensure compliance with financial policies, procedures, and regulatory requirements.
  • Assist in the preparation of account reconciliations and financial reports as needed.
  • Assist with resolving discrepancies in accounts and financial records.
  • Participate in training sessions related to accounts payable processes and systems.
  • Stay informed about updates in finance-related state, CSU, University, and ASI policies and guidelines.
  • Collaborate with the accounts payable team to ensure effective and efficient processing of transactions.
  • Support cross-training activities within the team.
  • Provide administrative support such as filing, data entry, and handling inquiries related to accounts payable.
  • Assist in the preparation of audit items and reports as needed.
  • Participate in departmental meetings and training sessions.
  • Contribute to special projects and initiatives as assigned.
  • Perform other related duties as required.

Requirements

  • High school diploma or equivalent; some college coursework in accounting or related field strongly preferred.
  • Previous experience in an accounts payable or general accounting role is preferred.
  • Strong organizational and time-management abilities.
  • Good communication and interpersonal skills.
  • Proficient in Microsoft Office.
  • Experience with accounting software preferred.
  • Attention to detail and a high level of accuracy.
  • Understanding of basic accounting principles and accounts payable processes.
  • Commitment to providing excellent customer service.
  • Familiarity with Associated Students, Incorporated (ASI) programs and services and the Bronco Student Center, preferred.
  • Demonstrated ability to maintain confidentiality and a diplomatic, professional demeanor.
  • Demonstrated ability to provide friendly and pleasant customer-oriented service.
  • Ability to operate an office workstation utilizing word processing, spreadsheet and other applications in use.
  • Ability to perform accurate, detailed work.
  • Ability to accurately perform basic math and use a calculator.
  • Ability to follow routine verbal and written instructions.
  • Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision.
  • Ability to prioritize tasks, shows initiative, and remain flexible in a changing environment.
  • Ability to effectively communicate clearly and concisely, both verbally and in writing.
  • General knowledge of the campus and its policies.
  • Demonstrated ability to work with a diverse student population and campus community.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounts payablefinancial reportingaccount reconciliationsdata entrybasic accounting principlesattention to detailaccuracymathematical skillsprocurement card transactionscheck printing
Soft Skills
organizational abilitiestime-managementcommunication skillsinterpersonal skillscustomer serviceconfidentialityprofessional demeanorflexibilityinitiativeteam collaboration