Executive Assistant – Mid-level, Full-Time
Assistantly
full-time
Posted on:
Location Type: Remote
Location: Colombia
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About the role
- Support fast-moving leaders by bringing structure, organization, and world-class execution to their workflow.
- Handle the operational rhythm that keeps businesses running.
- Demonstrate proactivity, initiative, critical thinking, dependability, responsibility, and a strong work ethic.
- Perfect for a mid-level EA who thrives in dynamic environments and takes full ownership of their lane.
Requirements
- Manage inboxes, calendars, scheduling, and follow-ups**
- Prepare documents, reports, and meeting notes**
- Coordinate tasks, timelines, and day-to-day priorities**
- Support light operations, project management, or reporting**
- Conduct research to support decisions and strategy**
- Handle personal or administrative support items as needed**
- Maintain clean communication flow between the client and stakeholders**
- Operate from SOPs while improving systems and processes
- Non-Negotiables
- 3+ years of Executive Assistant or operations experience**
- Strong written and verbal English**
- Highly proactive; never waits to be told what’s next**
- Critical thinker with strong judgment and prioritization skills**
- Dependable, responsible, and consistent in follow-through**
- Works well in fast-paced, high-expectation environments**
- Strong experience with Google Workspace and communication tools**
- Comfortable adapting to different leadership styles
Benefits
- Competitive salary**
- Paid US holidays**
- Paid wellness days**
- Health & wellness allowance**
- Monthly profit sharing**
- AI, Operations, and Leadership upskilling**
- Dedicated Success Manager and long-term placement support
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementschedulingdocument preparationreport writingtask coordinationproject managementresearchadministrative supportsystem improvementSOP adherence
Soft skills
proactivityinitiativecritical thinkingdependabilityresponsibilitystrong work ethiccommunicationjudgmentprioritizationadaptability