Assist World

Spanish-Speaking Administrative and Operations Virtual Assistant

Assist World

part-time

Posted on:

Location Type: Remote

Location: Colombia

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Salary

💰 $900 - $1,100 per month

About the role

  • Confirm and schedule client appointments with internal accountants
  • Call clients to confirm meetings and follow up on requests
  • Answer and make outbound calls to Spanish-speaking clients
  • Maintain and update client records and notes
  • Perform general data entry and administrative support
  • Assist with basic CRM or internal system updates
  • Categorize expenses in QuickBooks
  • Assist with reconciliations and ensuring transactions are properly logged
  • Prepare data for accountants
  • Send invoices to clients
  • Follow up on outstanding payments and reminders
  • Ensure services rendered are properly billed
  • Prepare and review employee timesheets
  • Flag errors or missing information
  • Support payroll preparation
  • Make outbound calls to existing or referred clients
  • Schedule appointments for internal team members
  • Request client reviews from satisfied customers
  • Maintain professional and friendly communication with clients
  • Create simple flyers and informational materials
  • Assist with internal newsletters or client communications
  • Support marketing team with overflow tasks

Requirements

  • Fluent Spanish (spoken and written)
  • Comfortable speaking with clients by phone
  • Strong organizational and follow-up skills
  • Ability to handle administrative and repetitive tasks accurately
  • Professional communication skills
  • Willingness to learn internal systems and processes
  • Reliable, detail-oriented, and proactive
  • Experience with QuickBooks (especially expense categorization)
  • Bookkeeping or accounting support background
  • Payroll or timesheet preparation experience
  • Marketing or basic design experience (flyers, Canva, etc.)
  • Experience working with contractors, construction, or service-based businesses
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
QuickBooksdata entrybookkeepingpayroll preparationtimesheet preparationCRM updatesexpense categorizationadministrative supportmarketingdesign
Soft Skills
fluent Spanishorganizational skillsfollow-up skillsprofessional communicationreliabilitydetail-orientedproactiveclient communicationwillingness to learncomfortable speaking with clients