Executive Assistant
ASAPP
full-time
Posted on:
Location Type: Hybrid
Location: Mountain View • California • United States
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Salary
💰 $120,000 - $140,000 per year
About the role
- Own and proactively manage the CEO’s calendar, as well as calendars for select leadership team members, ensuring focus on top priorities and effective time allocation
- Act as the primary gatekeeper for the CEO’s time by triaging and prioritizing incoming requests and communications, while coordinating needs for selected leaders.
- Coordinate complex internal and external meetings across multiple stakeholders and time zones, including scheduling, agendas, and follow-ups.
- Partner closely with the CEO on weekly planning, leadership meetings, offsites, and key company events, providing additional support to selected leadership members as needed.
- Manage end-to-end travel logistics for the CEO and selected leaders (flights, accommodations, ground transportation, detailed itineraries) and quickly adapt to changes.
- Prepare and submit accurate, timely expense reports via Ramp for the CEO and supported leaders.
- Serve as a liaison between the CEO, selected leadership team members, employees, and external partners, maintaining clear and professional communication
- Handle highly sensitive and confidential information with exceptional discretion and judgment
- Demonstrate strong critical thinking and decision-making skills, with the ability to independently problem-solve, navigate ambiguity, and act resourcefully.
- Maintain a high level of availability, responsiveness, and reliability in a fast-paced, dynamic environment.
Requirements
- At least two years of experience as an Executive Assistant in a fast-paced environment, supporting a C-suite member
- Heavy calendar, travel, and meeting planning experience
- Proven ability to successfully balance and prioritize multiple tasks and projects simultaneously
- Ability to anticipate the needs of leadership members before and during each workday
- Excellent judgment while handling highly confidential information
- Excellent written and verbal communication skills
- Strong emotional intelligence, self awareness and professional maturity
- Excellent Mac skills
- Experience with Google Calendar and Google Meet video conferencing
- Experience organizing company events (preferred, not required)
Benefits
- ASAPP is committed to creating a diverse environment
- Equal opportunity employer
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel logisticsexpense reportingmeeting planningevent organizationproblem-solvingcritical thinkingdecision-makingtime managementtask prioritization
Soft Skills
communicationemotional intelligenceself-awarenessprofessional maturitydiscretionjudgmentresponsivenessreliabilityadaptabilityresourcefulness