Executive Assistant
ArmorCode Inc.
full-time
Posted on:
Location Type: Remote
Location: California • United States
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About the role
- Own the CEO's calendar end-to-end — prioritizing, scheduling, and protecting time across internal meetings, external commitments, board interactions, investor calls, and personal obligations.
- Anticipate conflicts, manage competing priorities proactively, and ensure the CEO is always prepared with pre-reads and agendas.
- Coordinate across US and India time zones, managing global scheduling complexity with minimal friction.
- Build and enforce a time-blocking system that aligns the CEO's daily schedule with strategic priorities.
- Manage the CEO's email inbox — triaging, drafting responses, flagging urgencies, and ensuring nothing falls through the cracks.
- Draft high-quality communications on behalf of the CEO including memos, board updates, investor correspondence, and all-hands messages.
- Serve as the first point of contact for executives, investors, board members, and VIP external parties reaching out to the CEO.
- Maintain an organized, searchable filing system for all CEO-level communications and documents.
- Plan and execute complex domestic and international travel itineraries — flights, hotels, ground transportation, visas, and contingency plans.
- Manage cross-functional action items coming out of CEO meetings — following up with stakeholders and ensuring accountability.
- Prepare board decks, investor materials, and briefing documents in collaboration with relevant teams.
- Conduct research and synthesize information on topics the CEO needs to be briefed on — market trends, competitor activity, key accounts, etc.
- Support planning and logistics for leadership offsites, town halls, board meetings, and company events.
- Drive special projects assigned by the CEO, owning outcomes and keeping stakeholders aligned.
Requirements
- 6+ years of experience as an Executive Assistant, ideally supporting a C-suite executive (CEO, COO, or equivalent) at a technology or high-growth startup.
- Demonstrated experience managing complex, international scheduling across multiple time zones.
- Prior experience in a SaaS, venture-backed, or high-growth startup environment strongly preferred.
- Exposure to board management, investor relations support, or M&A coordination is a strong plus.
Benefits
- Health insurance
- 401(k) matching
- Flexible work hours
- Paid time off
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementschedulingemail managementdrafting communicationstravel planningresearch and synthesisproject managementtime-blockingboard deck preparationstakeholder management
Soft Skills
proactive prioritizationcommunicationorganizational skillsattention to detailconflict resolutionadaptabilitycollaborationaccountabilitystrategic thinkingproblem-solving