Business Operations Associate
ARIVE
full-time
Posted on:
Location Type: Hybrid
Location: San Ramon • California • United States
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Salary
💰 $60,000 - $75,000 per year
About the role
- Serve as the "Office Captain" for our San Ramon headquarters. Manage office supplies and decor and ensure the space is pristine and welcoming as you are the first impression for anyone walking through our doors.
- Act as the "Traffic Controller" for cross-functional logistics. Support Sales, Marketing, and Leadership teams - shipping trade show booths, swag and marketing materials to various events, searching and booking event venues, planning executive travel, coordinating client meetings, and sending client appreciation and holiday gifts.
- Partner with the Head of People & Culture to deliver a great "Day 1" experience for new hires (shipping laptops, sending Welcome Kits) as well as continuous moments of delight. Assist with culture events, happy hours, team offsites, and general administrative support for the leadership team.
Requirements
- 3+ years in Office Management, Operations, or an Administrative role in a fast-paced environment.
- The "Service" Mindset: You take pride in a well-organized environment. No task is too small - from shipping a FedEx package to organizing a team lunch to managing complex executive client events.
- Tech Savvy: Proficient in Google Workspace (Gmail, Calendar) and Microsoft Office. Familiarity with CRM tools (HubSpot) is a plus. You strive for efficiency—knowledge of AI tools is a strong advantage.
- Urgency: Proactive, self-directed, and fast-moving with high urgency.
- Location: This is an onsite role in our San Ramon office (3–5 days a week).
Benefits
- Competitive base salary and performance-based bonuses. Total compensation will be determined based on the candidate’s experience and skill set.
- Comprehensive medical, dental, and vision benefits with 401(k) matching.
- Opportunities for professional growth and leadership development.
- A supportive, inclusive, and high-performance company culture.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
Office ManagementOperationsAdministrative SupportEvent PlanningLogistics CoordinationClient RelationsOrganizational SkillsTime ManagementProficiency in Google WorkspaceProficiency in Microsoft Office
Soft skills
Service MindsetProactiveSelf-directedHigh UrgencyAttention to DetailInterpersonal SkillsTeam CollaborationProblem SolvingAdaptabilityCommunication Skills