ARIVE

Business Operations

• Serve as the "Office Captain" for our San Ramon headquarters. Manage office supplies and decor and ensure the space is pristine and welcoming as you are the first impression for anyone walking through our doors.
• Act as the "Traffic Controller" for cross-functional logistics. Support Sales, Marketing, and Leadership teams - shipping trade show booths, swag and marketing materials to various events, searching and booking event venues, planning executive travel, coordinating client meetings, and sending client appreciation and holiday gifts.
• Partner with the Head of People & Culture to deliver a great "Day 1" experience for new hires (shipping laptops, sending Welcome Kits) as well as continuous moments of delight. Assist with culture events, happy hours, team offsites, and general administrative support for the leadership team.

Business Operations Associate

Financial Planning and Analysis

• Own Accounting & Bookkeeping: Manage the full General Ledger in QuickBooks Online; own the monthly close, accurate coding, journal entries, and reconciliations (Bank, Credit Cards, AP/AR). Manage and optimize cash flow and working capital to ensure operational efficiency. Ensure we are audit-ready at all times.
• Revenue, SaaS Ops & Strategy: Oversee invoicing, reconciliations, AR aging, and collections. Manage key vendor/supplier contracts and spend to find creative solutions that reduce costs. Develop financial models and ad hoc analyses to provide data-driven insights that improve financial performance and operational efficiency.
• Taxes & Compliance: Coordinate timely federal/state/local filings with the CPA; maintain a compliance calendar (state nexus, licenses, registrations, insurance policies) and monitor/file/remit sales/use taxes as applicable.
• Payroll & Compensation: Ensure timely and accurate US payroll processing (Gusto) with strict confidentiality, including validation of benefit deductions. Calculate and process sales commissions and variable incentives. Oversee timely 401(k) remittances and annual plan compliance testing.

Business Operations Associate

Director of Finance and Accounting