Arine

Executive Assistant

Arine

full-time

Posted on:

Location Type: Hybrid

Location: San Francisco • California • United States

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Salary

💰 $100,000 - $115,000 per year

About the role

  • Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and conference calls
  • Arrange and coordinate domestic and international travel itineraries, accommodations, and logistics for the CEO
  • Act as the primary point of contact for the CEO, screening and prioritizing emails, phone calls, and other correspondence
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO
  • Assist in preparing agendas, materials, and presentations for meetings attended or led by the CEO
  • Conduct research and compile information as needed for various projects and initiatives
  • Handle confidential information with discretion and maintain strict confidentiality at all times
  • Anticipate the CEO's needs and proactively provide administrative support to enhance efficiency
  • Partner with IT to ensure all technology and software used by the CEO is up to date and working appropriately
  • Coordinate special projects and events as assigned by the CEO, ensuring deadlines and deliverables are met

Requirements

  • Minimum of 5 years of experience as an Executive Assistant supporting C-level executives, preferably in a technology or fast-paced start-up environments
  • Proven ability to manage complex calendars, coordinate extensive travel arrangements, and handle multiple priorities effectively
  • High level of integrity, professionalism, trustworthiness, and discretion in dealing with confidential information
  • Exceptional organizational skills and strong attention to detail
  • Excellent verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
  • Ability to work independently with minimal supervision, as well as collaboratively in a team environment
  • Strong problem-solving skills and the ability to anticipate needs and proactively address issues
  • Bachelor's degree or equivalent experience preferred.
Benefits
  • Joining Arine offers you a dynamic role and the opportunity to contribute to the company's growth and shape its future. You'll have unparalleled learning and growth prospects, collaborating closely with experienced Clinicians, Engineers, Software Architects, and Digital Health Entrepreneurs.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel coordinationdocument preparationagenda preparationresearch skillsconfidential information handlingadministrative supportproblem-solving
Soft Skills
integrityprofessionalismtrustworthinessdiscretionorganizational skillsattention to detailverbal communicationwritten communicationindependencecollaboration
Certifications
Bachelor's degree