Apollo

Administration

• Ensure that administrative tasks associated with day-to-day business requirements and delivery of jobs to clients are completed in a consistent and timely manner
• Cross functional business support in the execution of administrative tasks in a fast paced and dynamic multi-tasking environment
• General reception duties: answering and redirecting calls, meet and greet clients / visitors
• Raise and issue as appropriate any purchase/work order relating to expediting of project delivery or business requirements, e.g., for purchase of contractor and subcontractor services, purchase of engineering software or equipment etc…
• Arrange business travel, accommodation, meeting and event requirements
• Format business documentation
• Support business time writing, i.e. training, input and completion checks
• Timely preparation of invoices as per agreed milestones for subsequent checking and approval
• Support facility management, e.g. arrangement of annual PAT testing, office maintenance
• Procurement of business supplies in compliance with Apollo’s quality systems Human resources
• Support to Apollo’s recruitment process
• Support Apollo’s onboarding process
• Collate project timesheets, expenses and all other supporting documentation required for invoicing milestones
• Prepare contractor employment documentation
• Maintain training / offshore certification records
• Arrange training courses, certification refreshers
• Maintain business trackers, e.g. contractor, computing equipment, access fobs
• Support business development activity as appropriate under the direction of line management

Business Support Administrator

Manager

• Accountable for the submission of all bid/tenders and that the bid process is followed
• Ensuring that timelines for drafting tenders are met and that sufficient time is allowed for review and issue
• Understand keys aspects/drivers for best chances to win proposals.
• Reports to Commercial Director
• Liaison with relevant internal and external stakeholders: commercial, technical and contractual teams
• Manage tender process including:
• Engagement of client
• management of bid writing team including technical and commercial teams
• receipt of Scope of work statement of requirements o clarifications process
• management and coordination of all technical input o bid writing
• issue of documentation o Maintaining internal management system (proposal stock)
• close out (win or lose)
• Set timelines (and monitor schedule) for stage gates
• Analysing tender documents to determine bid/no-bid decisions and develop win strategies
• Work with the commercial team to understand how the win strategy will be demonstrated within the documentation
• Identify commercial and technical risks and how these will be mitigated
• Ensure bids are compliant
• Ensure consistency in the process throughout the different service lines of the business
• Write relevant parts to bids
• Look for improvements with the templates and tracking progress
• Lead feedback sessions for continuous improvements, including lessons learnt
• Any other duties reasonably required by senior management.

Tender Manager

Engineer

• - Technical execution and delivery of projects using technical expertise and experience in engineering, design and any validated associated software.

Senior/Principal Process Engineer

Controller

• Work with project teams to ensure accurate cost reporting against approved budgets.
• Monitor and track actual costs, commitments, variances, and forecasted spend.
• Produce clear, concise internal and client‑facing cost reports, aligned with project and contractual requirements.
• Analyse and communicate the financial impact of project changes, risks and opportunities.
• Ensure all costs are captured accurately, with full transparency and traceability.
• Contribute to project reviews by providing insight on cost performance and forecast trends.
• Collaborate with engineering, planning, and project management teams to maintain integrated and aligned reporting.
• Maintain and update cost control spreadsheets and tools; create and improve templates where required.

Cost Controller

Project Manager

• Project Managers report to the Head of Projects
• Act as the single point of contact for Division Directors on all project and proposal matters.
• Complete weekly project forecasts and performance reports, keeping Division Directors and the business updated on status, risks, and outlook.
• Define project and proposal requirements in collaboration with Division Directors.
• Appoint and coordinate engineering and project control resources, in collaboration with the Project Controls Lead and Engineering Leads.
• Ensure successful delivery of projects in line with agreed scope, schedule, budget, and quality standards.
• Determine the need for a dedicated Study Manager or Project Engineer based on project complexity.
• Provide oversight of studies in early project phases where a Study Manager is appointed to lead.
• Drive benefits realisation and ensure projects meet business and client objectives.
• Support Divisions with Business Development and other related activities, as required.

• Act as a focal point for projects or discipline specific activities.
• Responsible for the technical execution of engineering projects and providing feedback to the Head of Engineering-on-engineering performance.
• Lead and input to technical and commercial bids and other engineering activities across the business streams in Oil and Gas, Sustainable infrastructure such as hydrogen and CCS and renewables.
• Share technical knowledge and experience with the team.

Business Support Administrator

Tender Manager

Senior/Principal Process Engineer

Cost Controller

Project Manager

Lead Process Engineer – Department Lead