Process incoming Accounts Payable invoices.
Initiate the completion of the weekly Accounts Payable check and ACH run using automated accounting software — includes matching of invoices to check copies, obtaining check signatures, and the distribution and mailing of checks according to department procedures.
Process check requests and employee expense reports. Includes the coding of such expenses to proper general ledger accounts and obtaining proper signatures (approvals) according to department policy.
General payment inquiries — answer requests regarding payment of invoices, invoice discrepancies, and assist in general requests as needed.
Manage vendor relationships and new vendor set up.
Coordinate with Project Managers regarding proper coding of charges on company credit cards and expense reports.
Works closely with all accounting and finance personnel.
Recommend process improvements to ensure timely processing of expenses and weekly deadlines are met.
Reports to Assistant Controller.

Requirements

AA Degree (or equivalent education) and at least 2+ years of experience OR 4 years work related experience in accounts payable.
Requires strong communication skills and ability to interact with all levels of management.
Detail oriented and ability to meet deadlines.
Proficient in MS Word & Excel.
Experience with Deltek ERP System highly desirable, but not required.
Must be flexible and willing to expand accounting knowledge.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Accounts Payableinvoice processingcheck processingexpense reportinggeneral ledger codingpayment inquiriesvendor managementprocess improvementaccounting knowledge

Soft Skills

communication skillsdetail orienteddeadline managementinterpersonal skillsflexibility

Certifications

AA Degree