Work closely with the Transitions Manager to facilitate smooth and efficient transitions of incoming and outgoing client properties
Ensure timely collection and tracking of all files outlined in the Transition Letter to the Prior Agent
Review, organize, and maintain incoming and outgoing management, accounting, and transfer files
Draft and manage letters, emails, and other communications related to the transition process
Coordinate and distribute required documents internally to relevant departments
Process, digitize, and organize physical transition files for proper recordkeeping
Prepare and distribute building-wide communications via mail and/or email
Serve as the board liaison in the absence of the Transition Manager
Follow up with prior management teams to ensure accurate and timely collection of files
Support ad hoc projects and other transition-related tasks as needed

Requirements

Bachelor’s degree in a business-related field preferred
Minimum of 1 year of experience in the Real Estate Management industry
Self-motivated and able to work independently while collaborating effectively with a team
Proficiency with MS Office Suite, especially Outlook, Excel, and Word
Familiarity with cloud-based drives and collaboration tools (Box, SharePoint, Dropbox, Google Docs, etc.)
Ability to thrive in a fast-paced, deadline-driven environment
Strong organizational and multitasking abilities
Strong communication skills, with excellent grammar and attention to detail.

Benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

file managementrecordkeepingdocument preparationcommunication draftingdata organization

Soft Skills

self-motivatedteam collaborationorganizational abilitiesmultitaskingcommunication skills

Certifications

Bachelor’s degree in business-related field