Document Control Manager
Aecon Group Inc.
full-time
Posted on:
Location Type: Office
Location: Montreal • Canada
Visit company websiteExplore more
About the role
- Develop and enforce document control guidelines and responsibilities.
- Implement a document management team and system aligned with organizational needs, including project initiation for multiple projects.
- Define and implement tools, systems, policies, and procedures for effective document control.
- Serve as the primary point of contact for document control with internal and external stakeholders.
- Establish best practices and drive continuous improvement in document management.
- Develop and implement work processes such as Operations & Maintenance Document Review Control, Design/Engineering Document Review Control, Correspondence Control, Contract/Vendor Data Management, Standards Management, and Project Standards and Document Numbering.
- Design and implement detailed work instructions to support approved procedures.
- Ensure maintenance of all document management equipment (hardware, software, etc.).
- Manage department budget and headcount.
- Monitor staff performance, provide coaching, mentoring, and training.
- Set up hard copy filing systems with wet signatures if required.
- Champion improved document workflows to reduce timelines.
- Foster an inclusive culture that promotes equity, welcomes diverse perspectives, and supports career progression.
Requirements
- Minimum 10 years’ experience in document control within a construction project/site environment, including 5+ years in a leadership role.
- Proven expertise in all aspects of document control (design, implementation, management), including systems, processes, procedures, and software tools.
- Ability to define program objectives and develop standards/procedures for diverse engineering and construction document management activities.
- Experience in fast-paced, startup project environments with tight timelines.
- Knowledge of rail engineering, operations, and maintenance terminology (asset).
- Proficiency in computerized Document Management applications/EDMS (e.g., Aconex, SharePoint).
- Strong Microsoft Office Suite skills.
- Commitment to inclusion and diversity.
- Bilingual in French and English is required.
- Must be local to Quebec City or willing to relocate.
Benefits
- Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
- Believe in helping you build your career through our Aecon University and Leadership Programs.
- Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a leader in sustainable construction.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
document controldocument managementprocess implementationdocument review controldata managementwork instructionsbudget managementstaff performance monitoringcoachingmentoring
Soft Skills
leadershipcommunicationcontinuous improvementinclusive cultureequity promotiondiverse perspectives supporttrainingcollaborationproblem-solvingtime management