Executive Assistant
Duke Corporate Education
Early Careers and Talent Acquisition Programs Coordinator
adidas
contract
Posted on:
Origin: • 🇺🇸 United States • Oregon
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Schedule candidate interviews and manage rescheduling across multiple time zones
- Coordinate calendars between hiring managers and candidates to ensure timely interview processes
- Create and distribute offer letters and upload signed documents to SharePoint for recordkeeping
- Clean and maintain SuccessFactors to streamline applicant review and remove ineligible profiles
- Create and maintain job requisitions in the applicant tracking system and input finalized job descriptions after recruiter review
- Maintain and update multiple spreadsheets for tracking and reporting
- Attend and support virtual recruiting events via Handshake and Teams; monitor event chats, respond to candidate questions, and track attendance
- Assist with event logistics, presentation decks, and follow-up communications
- Provide administrative support for the Champions Program including assigning Champions and maintaining tracking spreadsheets
- Run backend logistics for training workshops, including managing presentation decks and technical setup
- Assist with onboarding paperwork, background checks, and training coordination
- Prepare reports on recruiting metrics (e.g., time-to-fill, source of hire)
- Support recruiters and team members with ad hoc tasks and special projects
Requirements
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
- Ability to learn quickly and openness to coaching
- Creative problem-solving ability with a bias for action
- Excellent organizational and time management skills
- Strong communication and interpersonal skills
- Ability to handle confidential information with discretion
