Daily review of timesheets for contract and union compliance
Daily timesheet entry into internal system
Weekly time entry review in internal system
Resolve pay issues or errors with site employees, escalate as necessary
Booking hotels and flights as required
Log hotel and flight bookings for cost tracking
Support onboarding of new employees (booking orientations/site access requests/pre-access D&A requests/safety training)
Cost reporting on daily/weekly basis depending on client requirements
Third party invoice tracking
Managing client purchase order spend

Requirements

Minimum 2+ years of experience in a finance or administrative role, including site-based experience within a related industry
Post-secondary education in Accounting, Finance, Business Administration, or a related field is an asset
Intermediate proficiency in Microsoft Office, with a strong focus on Outlook and Excel
Experience working with client information systems, including payroll, time and attendance platforms
Hands-on experience with timesheet processing, job costing, and payroll support functions
Previous experience coordinating travel and camp accommodations
Working knowledge of additional client-specific systems is considered an asset
Experience with ERP or accounting systems (e.g., SAP, QuickBooks, JD Edwards, or similar) is an asset
Strong data entry skills with a high level of accuracy
Solid understanding of basic accounting principles, including invoicing, expense management, and cost tracking

Benefits

paid time off
employer paid benefits
RRSP + Company match
tuition grants
discounted fitness memberships
insurance offerings
employee assistance programs

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

timesheet processingjob costingpayroll supportdata entryaccounting principlesinvoicingexpense managementcost trackingclient information systemsERP systems

Soft Skills

problem-solvingcommunicationorganizational skillsattention to detailtime management