Executive Administrative Assistant
Emplifi
Senior Administrative Assistant, Executive Team
Ace Edu Institute
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $50,000 per year
Job Level
Senior
About the role
- Facilitates communication between ACE’s departments and various constituent groups.
- Provides holistic support for ACE’s departments by identifying and improving processes.
- Manages projects in an efficient and effective manner, ensuring all key components and timelines are documented.
- Supports CEO and other executive leaders and various committees in organizing meetings, recording minutes and continuing the conversation through process and/or project management.
- Prepares key reports for Executive team.
- Manages and submits budget requests and invoice payments.
- Records minutes for Board of Trustee meetings and Board of Trustee Committee meetings.
- Provides administrative support by handling the logistics for travel and events, scheduling appointments, reservations, and other required services, including organizing site events.
- Supports the CEO by performing all other duties as requested.
Requirements
- Project Management and/or Process Improvement Certification preferred.
- Bachelor’s degree from an accredited college/university or comparable job experience.
- Excellent oral and written communication skills, including strong interpersonal and analytical abilities to collaborate effectively with college departments and cross-functional teams.
- Demonstrates and maintains a high level of sensitivity and commitment to the needs of diverse populations.
- Discern appropriate actions and decisions in relation to policies and procedures.
- Ability to multitask in a fast-paced environment with the ability to handle details while continuing to maintain a stellar customer service relationship.
- Proficient in Microsoft products such as Word, Excel, and PowerPoint and other media-driven software programs.
- Work experience with a distributed workforce with the capacity of learning new programs as needed, committed to prompt and courteous responses to stakeholders.
- Willing to travel and work occasional evenings/weekends, as needed.
Benefits
- Medical, dental, & vision Insurance
- HSA and FSA options
- Paid parental leave
- Paid volunteer time
- Tuition reimbursement & reduction programs
- Generous PTO
- 401k and employer match
- Full-service wellness and EAP program
- Employee recognition and awards programs
- Employer paid life & AD&D insurance
- Short-term disability
- Employer paid long-term disability
- And more…
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementprocess improvementbudget managementreport preparationminute recordingevent logisticsschedulingmultitaskinganalytical abilitiescustomer service
Soft skills
communicationinterpersonal skillscollaborationsensitivity to diverse populationsdecision makingattention to detailadaptabilitycourtesyorganizational skillstime management
Certifications
Project Management CertificationProcess Improvement Certification
