Administrative Assistant
Cushman & Wakefield
Administrative Associate, Forestry
Hispanic Access Foundation
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $55,000 - $65,000 per year
Job Level
JuniorMid-Level
About the role
- Provide administrative, operational, and grant management support to ensure effective implementation of the Forestry Program.
- Assist in preparing, tracking, and executing subcontract and subaward agreements, award letters, and related documentation.
- Maintain accurate and organized grant files, records, and documentation.
- Monitor the grant records for the department and ensure compliance with grant requirements.
- Support the development and implementation of internal policies and procedures related to grants management.
- Coordinate meetings, site visits, and other events related to grant activities and departmental operations.
- Monitor the department email inbox and inquiries, ensuring timely responses or appropriate routing.
- Take detailed meeting notes and assist in preparing correspondence and materials for funders, partners, and subrecipients.
- Conduct background research on best practices, funding opportunities, and relevant program topics.
- Prepare and distribute reports, presentations, and materials for both internal and external audiences.
- Support budget tracking and financial reporting.
- Work with the Finance Manager to resolve any invoicing issues related to subawards.
- Provide general administrative assistance to ensure smooth program operations.
Requirements
- Bachelor's degree in administration, forestry, environmental studies, or related field, or equivalent work experience.
- 2+ years of experience providing administrative or operational support, preferably in a nonprofit or grant-funded setting.
- Knowledge of contract administration, federal grants, and compliance requirements preferred.
- Strong organizational skills with meticulous attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and familiarity with database management systems.
- Experience with Salesforce is a plus.
- Ability to work independently and collaboratively in a fast-paced environment.
- Interest in environmental conservation and forestry initiatives preferred.
- Bilingual (Spanish/English) verbal and written fluency strongly preferred.
Benefits
- 100% employer-paid health, dental, and vision insurance for the individual
- Unlimited vacation policy
- 10 sick days per year
- 13 paid holidays
- Monthly phone/internet stipend
- 401(k) plan with employer match
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
grant managementcontract administrationbudget trackingfinancial reportingcompliance requirementsadministrative supportoperational supportbackground researchreport preparationpresentation preparation
Soft skills
organizational skillsattention to detailwritten communicationverbal communicationindependent workcollaborative worktimely responseevent coordinationmeeting note-takingproblem-solving
