Senior Executive Assistant
5AM Ventures
full-time
Posted on:
Location Type: Hybrid
Location: Berkeley • California • United States
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Salary
💰 $115,000 - $145,000 per year
Job Level
About the role
- Manage a complex, high-volume calendar, ensuring alignment with priorities and efficient use of time
- Coordinate domestic and international travel, including detailed itineraries and logistics
- Triage incoming communications, including email, and help prioritize and respond as appropriate
- Prepare the CEO for meetings by gathering materials, summarizing key points, and tracking follow-ups
- Draft and send follow-up communications on behalf of the CEO, including with investors and external stakeholders
- Anticipate needs and proactively address issues to ensure smooth day-to-day operations
- Own scheduling and logistics for board meetings and investor interactions
- Coordinate preparation and distribution of board materials
- Track action items and ensure timely follow-up
- Support coordination with external partners, including HR consultants, legal counsel, and other vendors
- Assist with basic HR and administrative processes as needed
- Help manage contracts, documentation, and internal tracking systems
- Act as a central point of coordination across leadership, project managers, and external stakeholders
- Support internal communication and ensure alignment on key activities
- Step in to support ad hoc projects and company needs as they arise
Requirements
- Bachelor's degree in the Life Sciences, Business Operations or relevant field
- 5–8+ years of experience as an Executive Assistant, preferably supporting senior executives in biotech, life sciences, or a high-growth startup environment
- Proven ability to manage complex calendars and prioritize effectively in a fast-paced environment
- Experience supporting board meetings and interacting with investors or senior stakeholders
- Strong judgment and ability to handle sensitive and confidential information with discretion
- Excellent communication skills, both written and verbal
- Highly organized, detail-oriented, and proactive with strong follow-through
- Comfortable working across a range of responsibilities, from administrative tasks to light operational support
- Interest in growing into broader operational responsibilities over time is a plus
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel coordinationcommunication draftingmeeting preparationlogistics managementcontract managementdocumentation managementaction item trackingadministrative supportoperational support
Soft Skills
organizational skillsattention to detailproactive problem-solvingdiscretionstrong judgmenteffective prioritizationexcellent communicationcollaborationadaptabilityfollow-through
Certifications
Bachelor's degree