Proposal Manager

• Coordinating and supporting the development of high-quality proposals and submissions
• Leading and coordinating proposal development activities, including capture planning, scheduling, and contributor alignment
• Collaborating with technical teams to gather and organize required content
• Monitoring proposal progress and supporting on-time completion of deliverables
• Completing proposal compliance reviews against client requirements
• Editing, formatting, proofreading, and finalizing proposal documents
• Managing distribution and submission of proposals through various platforms
• Maintaining registrations within vendor and tendering systems
• Monitoring and tracking new proposal and bid opportunities
• Completing and coordinating prequalification submissions
• Managing proposal resources including employee CVs, project descriptions, client references, and corporate information
• Tracking proposal progress and reporting using Deltek Vantagepoint
• Identifying opportunities to improve proposal processes, tools, and efficiencies

Proposal Coordinator

• Responsible for coordinating and supporting the development of high-quality proposals and submissions that effectively communicate Okane's expertise and value proposition.
• Lead and coordinate proposal development activities, including capture planning, scheduling, and contributor alignment.
• Collaborate with technical teams to gather and organize required content.
• Monitor proposal progress and support on-time completion of deliverables.
• Ensure proposal content is accurate, complete, compliant, and submitted on time.
• Complete proposal compliance reviews against client requirements.
• Edit, format, proofread, and finalize proposal documents.
• Ensure consistency in branding, messaging, and document quality.
• Manage distribution and submission of proposals through various platforms.
• Maintain registrations within vendor and tendering systems.
• Monitor and track new proposal and bid opportunities.
• Review bid and tender requirements.
• Complete and coordinate prequalification submissions.
• Manage proposal resources including employee CVs, project descriptions, client references, and corporate information.
• Track proposal progress and reporting using Deltek Vantagepoint.
• Development and maintenance of a proposal content database.
• Identify opportunities to improve proposal processes, tools, and efficiencies.

• Coordinate the proposal preparation and submission
• Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team
• Distribute requests for information, internally, as required
• Centralize and standardize RFP content
• Set deadlines for content and manage submissions
• Strategize on proposal content and partner with the Defence Proposal Team
• Work with the Defence Proposal Team to draft tailored content
• Manage technical content with a high degree of accuracy
• Work with external vendors and stakeholders to obtain their input and information
• Review and editing of proposal material
• Arrange for proposal reviews
• Share lessons learned and best practices
• Incorporate a continuous improvement and compliance mindset
• Track proposals – submissions, successes, opportunities for improvement
• Create and maintain template documents
• Set-up and participate in debriefs and document feedback
• Act as the single point of contact for RFP, RFPQ, Expressions of Interest (EOI), and other such communications
• Ensure consistent look and feel for all submittals, with a focus on compliance
• Ensure proposal quality and compliance
• Archive information and keep marketing database up to date
• Maintain marketing information files, obtain project information at start of the project and create project folder
• Manage and update this information as project progresses and upon completion

• Lead and coordinate the full proposal lifecycle for EOIs, RFQs, and RFPs
• Collaborate with cross-functional teams to align proposal content with project goals
• Conduct compliance reviews and contribute expertise in strategic messaging
• Tailor proposal content to client-specific needs and evaluation criteria
• Mentor and support proposal team members, providing training and guidance
• Lead or support high-profile pursuits, managing quality control and consistency
• Maintain and enhance the proposal content library
• Drive continuous improvement by refining proposal processes and collaborating with Marketing and Technology
• Analyze proposal outcomes and facilitate workshops or training sessions to share knowledge

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