Proposal Coordinator

Bird Construction

Proposal Coordinator coordinating and managing proposal submissions for government projects. Working closely with corporate and regional teams at Bird Construction.

Posted 6/25/2026full-timeCalgary • 🇨🇦 CanadaMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Coordinate the proposal preparation and submission
Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team
Distribute requests for information, internally, as required
Centralize and standardize RFP content
Set deadlines for content and manage submissions
Strategize on proposal content and partner with the Defence Proposal Team
Work with the Defence Proposal Team to draft tailored content
Manage technical content with a high degree of accuracy
Work with external vendors and stakeholders to obtain their input and information
Review and editing of proposal material
Arrange for proposal reviews
Share lessons learned and best practices
Incorporate a continuous improvement and compliance mindset
Track proposals – submissions, successes, opportunities for improvement
Create and maintain template documents
Set-up and participate in debriefs and document feedback
Act as the single point of contact for RFP, RFPQ, Expressions of Interest (EOI), and other such communications
Ensure consistent look and feel for all submittals, with a focus on compliance
Ensure proposal quality and compliance
Archive information and keep marketing database up to date
Maintain marketing information files, obtain project information at start of the project and create project folder
Manage and update this information as project progresses and upon completion

Requirements

What you’ll need

Undergraduate degree/diploma in marketing/communications or business-related field
3-5 years’ experience with proposal creation responsibility specific to government related projects in a sales, business development or marketing environment
Superior written and verbal communication skills
Ability to communicate with team members at all levels of the organization
Proficient or advanced experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
Proficient or advanced experience working with Microsoft Office (Outlook, Word, Excel, SharePoint, etc.)
Experience working with a Client Relationship Management (CRM) tool considered an asset
Excellent project coordination skills and understanding of key business processes
Ability to forge, grow and maintain positive relationships
Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
Ability to work within tight deadlines and prioritization of work to achieve them
Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
Highly developed interpersonal, communication, and organizational skills
Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
Ability to work collaboratively with a positive attitude
Previous experience working in a corporate construction, architecture, and/or engineering environment considered an asset
Experience with government procurement is considered an asset
Experience with and a self-driven interest in implementing AI tools is considered an asset

Benefits

Comp & perks

Competitive salary
Health insurance
Retirement plans
Paid time off
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal preparationproposal submissionRFPQRFPcontent managementeditingproject coordinationanalytical skillsproblem-solvingattention to detail

Soft Skills

written communicationverbal communicationinterpersonal skillsorganizational skillsrelationship managementtime managementability to work under pressurecollaborationcritical thinkingsense of urgency