Proposal Coordinator

Okane Consultants

Proposal Coordinator responsible for managing and developing proposals in the mining industry. Collaborating with teams to ensure proposals communicate expertise and are submitted on time.

Posted 7/16/2026full-timeCalgary • 🇨🇦 CanadaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in proposal development, ensuring accuracy, compliance, and timely submission while collaborating effectively with technical teams. Proficient in managing proposal resources and improving processes to enhance efficiency.

Highest-signal resume keywords

Proposal DevelopmentProject CoordinationMicrosoft Office SuiteEditing and ProofreadingDeltek Vantagepoint

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal Compliance ReviewContent OrganizationDocument FormattingProposal Content Database ManagementBid and Tender Review

Soft Skills

Strong Attention to DetailExcellent Written CommunicationInterpersonal SkillsCollaboration SkillsOrganizational Skills

Tools & Technologies

Adobe AcrobatPDF Editing ToolsAI ProgramsVendor SystemsTendering Systems

Industry Keywords

MiningEngineeringEnvironmental ConsultingConstruction

About the role

Key responsibilities & impact

Responsible for coordinating and supporting the development of high-quality proposals and submissions that effectively communicate Okane's expertise and value proposition.
Lead and coordinate proposal development activities, including capture planning, scheduling, and contributor alignment.
Collaborate with technical teams to gather and organize required content.
Monitor proposal progress and support on-time completion of deliverables.
Ensure proposal content is accurate, complete, compliant, and submitted on time.
Complete proposal compliance reviews against client requirements.
Edit, format, proofread, and finalize proposal documents.
Ensure consistency in branding, messaging, and document quality.
Manage distribution and submission of proposals through various platforms.
Maintain registrations within vendor and tendering systems.
Monitor and track new proposal and bid opportunities.
Review bid and tender requirements.
Complete and coordinate prequalification submissions.
Manage proposal resources including employee CVs, project descriptions, client references, and corporate information.
Track proposal progress and reporting using Deltek Vantagepoint.
Development and maintenance of a proposal content database.
Identify opportunities to improve proposal processes, tools, and efficiencies.

Requirements

What you’ll need

Previous experience supporting proposals is an asset.
Experience in the mining, engineering, environmental consulting, or construction industries is an asset.
Proficiency with Microsoft Office Suite, Adobe Acrobat and PDF editing tools, and AI programs.
Strong organizational and project coordination skills.
Excellent written communication, editing, and proofreading abilities.
Strong attention to detail and ability to manage multiple deadlines simultaneously.
Excellent interpersonal and collaboration skills.
Alignment with Okane Core Values (Passionate, Smart and Clever, Positive, Thoughtful and Caring, and Humble).

Benefits

Comp & perks

Health insurance
Flexible working hours
Professional development opportunities