Project Manager

• Planear, coordenar e executar eventos de diferentes formatos (online, híbridos e presenciais)
• Gerir fornecedores, orçamentos e cronogramas
• Assegurar a comunicação com stakeholders internos e externos
• Supervisionar a logística e garantir a excelência na experiência dos participantes
• Avaliar o sucesso dos eventos e propor melhorias contínuas

Event Project Manager, Freelancer

• Own and continuously improve the cadence of internal reporting: bi-weekly PM reports, leadership updates, CEO briefings, All Hands, and Board materials — ensuring accuracy, clarity, and timeliness
• Support the implementation and scaling of AI-powered automations to streamline reporting and other recurring operational processes; identify new areas where automation can reduce manual work
• Drive cross-functional processes and experiments: rollout logs, retrospectives, onboarding of new team members, and identification of bottlenecks in cross-team workflows
• Monitor KPIs and resource allocation across teams: prepare regular reports highlighting areas where the team is falling behind, facing blockers, or underutilizing resources — and propose concrete solutions
• Support leadership with ad-hoc initiatives: research, calls, vendor coordination, contract reviews, test assignments, pre-screening candidates, and other tasks that require ownership and discretion
• Partner with PMs, team leads, and leadership to ensure alignment on priorities, deliverables, and timelines
• Proactively identify operational gaps and bring forward ideas to improve how the team works.

• Drive operational management and strategic coordination across complex cross-functional initiatives
• Support executive-level stakeholder engagement, partnership activations, and strategic planning efforts
• Manage project governance, including OKRs, budget tracking, reporting, timelines, and stakeholder alignment
• Coordinate multiple internal teams and external stakeholders to ensure smooth execution across workstreams
• Prepare high-level presentations, strategic briefings, executive summaries, and decision-making materials
• Support partnership storytelling and communications initiatives across international markets
• Identify strategic opportunities, operational gaps, and process improvements proactively
• Create structure and momentum within fast-evolving and sometimes ambiguous environments
• Track progress, risks, dependencies, and deliverables while ensuring clear communication across stakeholders
• Influence cross-functional teams and help drive internal buy-in for strategic initiatives
• Support planning and coordination of leadership meetings, events, activations, and executive engagements where required
• Independently manage priorities and proactively drive projects forward with minimal oversight
• Ensure strong visibility and reporting for senior leadership stakeholders

Project Management, Operational Support

• Support planning, coordination, and execution of HR transformation and HR technology initiatives.
• Track project timelines, risks, dependencies, milestones, and action items.
• Support intake, classification, prioritization, and governance of HR enhancement requests and initiatives.
• Monitor SLAs and KPIs for HR Technology and Projects, analyze case drivers, root causes and system defects, facilitate operational prioritization.
• Monitor and analyze HR solutions roadmap incl new releases and maintain enhancement backlog.
• Coordinate with HR, HRIS, IT, vendors, and operational teams to ensure alignment and delivery progress.
• Prepare project documentation, status updates, presentations, and governance materials.
• Support process improvement, standardization, and operational optimization initiatives.
• Assist with testing coordination, change tracking, communication activities, and rollout support.
• Maintain project plans, RAID logs, prioritization trackers, and portfolio reporting.
• Support PMO activities and continuous improvement of delivery processes.

People Systems Associate Project Manager

• Work closely with the Project Manager to develop detailed project plans, timelines, and deliverables.
• Serve as a backup for compliance processes (e.g., Vetting & Debarment/TOV).
• Maintain spreadsheets for recruitment, travel, fees, and payment reporting.
• Track milestones and deliverables to ensure timely completion.
• Use project management tools (Smartsheet, HubSpot, Microsoft Office, AI-based programs) to monitor progress.
• Prioritize tasks across multiple therapeutic areas.
• Prepare and collect necessary documentation (COI, W-9, ACH forms, contracts).
• Share regular project status updates and reports with stakeholders.
• Keep organized, audit-ready documentation for all project activities.
• Support quarterly and annual closeout processes.
• Identify potential risks and collaborate on mitigation strategies.
• Communicate scope changes and their impact to relevant parties.
• Assist with payment processing and uploads as needed.
• Provide general administrative support to project teams.

Project Coordinator

• Participation in Design Changes in early stages, Change Request (CR), Change Proposal (CP), Change Order (CO) and support of any decision from Procurement point of view
• Participation in Change and MakeOrBuy Boards and representation of interests and goals of Procurement
• Steer and support the evaluation of design changes and estimation of the effort required to implement them in the Supply Chain including NonRecurring and Recurring Costs, Lead Time and Feasibility
• Alignment with specialist departments such as Manufacturing Engineering, Cost Engineers, Strategic Procurement, Production, Supply Chain Quality, and others
• Check and follow up the completeness and accuracy of data provided
• Check the PRE-POST relation and if PRE parts are ToW affected or allocated to a critical supplier
• Preparation and lead of handover of a comprehensive data package to a Transfer Manager
• Availability for further support and later inquiries
• Support of building of the necessary infrastructure, such as needed data bases or checklists and or processes
• Implementation of company processes and procedures in a new plant
• Preparation, invitation and management of Steering Groups and Decision Meetings

Procurement Project Manager

• Define and maintain the project plan, schedule, budget, and RACI matrix
• Manage risks, issues, and dependencies and implement mitigation actions
• Facilitate communication between management, technical teams, vendors, and end users; lead progress meetings
• Ensure technical solutions meet functional, non-functional, and security requirements, and validate testing and acceptance
• Cybersecurity and compliance
• Ensure security controls are integrated into the project; coordinate risk assessments, penetration tests, and remediations
• Financial control
• Monitor costs, ensure expense approvals, and report budget variances to area owners
• Prepare documentation, runbooks, and training for operations and maintenance
• Produce regular reports on progress, risks, and performance metrics

• Define the overall strategy for the digital workspace migration program, including objectives, scope, and expected outcomes, aligned with business and IT vision
• Develop detailed plans for each project within the program, including schedules, budgets, resource allocation and key milestones, focusing on enabling teams
• Identify interdependencies between projects and proactively manage risks, developing mitigation and contingency plans to minimize impact on end users
• Act as the primary facilitator, ensuring technical (infrastructure, security, desktop engineering, user support) and business teams have the resources, information and alignment needed to execute migration activities
• Monitor project progress against plans, identify deviations, and implement corrective actions in collaboration with the responsible teams
• Manage the full lifecycle of workspace migrations, from discovery and analysis, planning, execution, user validation, and post-migration support (hypercare), ensuring a smooth transition
• Develop and implement comprehensive risk management plans, with particular attention to business continuity and user experience during and after migration
• Actively manage issues, escalating when necessary and ensuring effective resolution with technical teams
• Ensure compliance with security policies, data privacy and relevant regulations related to the digital workplace
• Communicate clearly and concisely with all stakeholders, including senior management, technical team leads, user support teams and end users
• Prepare and present progress reports, status updates, risks, performance metrics and the migration’s impact on users
• Manage stakeholder expectations, build consensus and ensure alignment
• Ensure the quality of deliverables and post-migration functionality through robust test plans (UAT) and validation of the user experience
• Conduct post-migration reviews and lessons learned to improve future programs and processes, focusing on continuous improvement of the digital workplace experience.

Project Manager – Digital Workspace Migration

• Join a public-sector healthcare project in Lisbon, working in a hybrid model.

Project Manager – Healthcare

• Define and own the program roadmap, scope boundaries, milestones, and success criteria across all stages of the migration.
• Act as the single accountable owner for delivery outcomes, ensuring time, quality, and value realization goals are met.
• Govern collaboration between Managed Service Providers, Web Platform Teams, and various Business Areas to ensure alignment.
• Ensure all platform foundations are future-proof, following AEMaaCS best practices, EDS alignment, DevOps, and cloud security standards.
• Oversee budget, resourcing, risk, and dependency management while driving standardization for large-scale migrations.
• Own executive reporting and steering committee communication to ensure transparency and strategic alignment.

Project Manager – AEM

• You will support one of our Category Teams in executing key projects with a significant impact across the company, while gaining valuable regional and global exposure to how we develop, position, and bring products to market.
• You will analyze a variety of data, including category, country, product, and consumer insights, to inform strategic decisions related to product development, pricing, and launches.
• You will assist in on-the-ground activities such as consumer research, competitor product testing, and consumer product testing to gather insights that influence product strategy.
• You will synthesize insights from research and testing, providing actionable recommendations that will help optimize our product portfolio, improve market positioning, and drive business growth.

Project Management Intern

• Coordinate the end-to-end onboarding process for new partners, ensuring they have resources and support to integrate seamlessly.
• Act as the primary operational liaison between the organization and partners. Own all routine partner communications: outreach, follow-ups, status updates, etc.
• Coordinate and manage all aspects of last-click campaigns across Podcast, YouTube, Instagram, Sponsored Email, and any other channels in partners’ 360-deal deliverables.
• Use AI-assisted drafting (e.g., Claude or ChatGPT) to personalize welcome sequences and onboarding communications at scale. Generate personalized campaign briefs, campaign reports and other.
• Troubleshoot campaign issues as they arise and implement solutions to maintain effectiveness.
• Coordinate partnership deliverables within Integrated Marketing Campaigns across all partner channels included in 360-deal agreements.
• Collaborate with internal teams to ensure alignment and successful campaign execution.
• Proactively identify and address challenges during campaigns to ensure smooth execution.
• Review partners deliverables after AI compliance check.
• Oversee tracking and reporting processes to assess partnership deliverables and campaign effectiveness.
• Prepare structured performance summaries. Leverage AI to automate recurring report generation and surface trends across partner cohorts.
• Deepen existing partner relationships to identify opportunities for deal expansion and warm introductions to new partners.
• Coordinate Tier 2 program operations, including invites, setups, and monthly payments.
• Maintain a partner intelligence database - tracking deal status, renewal dates, expansion potential, and relationship health scores.
• Research and vet potential new partners using AI-powered prospecting tools; outreach new opportunities.
• Coordinate all partner-facing activities related to product launches: product shipments, asset collection, interview coordination, and deliverable tracking.
• Ensure partners are briefed, equipped, and aligned ahead of launch windows with standardized launch playbooks.
• Proactively identify opportunities to automate repetitive partnership workflows (email drafting, reporting, scheduling).
• Build and maintain AI-assisted templates and prompt libraries for recurring tasks.
• Document and refine AI-enhanced processes with clear SOPs so they scale with the team.

Partnerships Project Coordinator

• End-to-end management of technology projects
• Ensure delivery within deadlines, budget and quality standards
• Liaison with stakeholders
• Coordination of multidisciplinary teams
• Ensure the success of initiatives and the creation of value for the client

• Responsible for the delivery of medium and large complexity projects, changes and workstreams of larger initiatives.
• Plan and manage the lifecycle end-to-end, from Vision to Outcome Realisation.
• Champion the Transformation agenda and best practices both within IT and the Business.
• Lead medium to large projects or workstreams within a programme/portfolio.
• Define project scope, deliverables, and success criteria in collaboration with stakeholders.
• Manage projects using the Change Delivery Framework and tools to agreed time, quality and cost.
• Work with the Project Sponsor to build a robust business case for each project.
• Collaborate in change management activities and embed activities that ensure business readiness and adoption.

Project Manager – Transformation

• Lead and coordinate cross-functional privacy initiatives, aligning teams and ensuring smooth execution from planning to delivery
• Partner with stakeholders across Legal, Security, Product, and Business teams to bring initiatives to life
• Own multiple projects simultaneously, balancing priorities while proactively identifying and mitigating risks
• Help design and implement a scalable, forward-thinking data privacy framework
• Maintain and evolve records of processing activities across the group, working closely with business owners
• Support and guide teams through Data Protection Impact Assessments (DPIAs), collaborating with Legal, Security, and the Data Protection Officer (DPO)
• Ensure Privacy Policies and related frameworks stay up to date through structured review cycles
• Define and track KPIs to measure the success and maturity of the privacy program
• Build dashboards and reports with the DPO to provide clear visibility on initiatives and risks
• Communicate progress, insights, and outcomes to stakeholders and senior leadership in a clear and compelling way
• Support the management of Data Subject Rights Requests (DSRRs)
• Leverage privacy tools (e.g., OneTrust or similar platforms) to streamline processes and improve efficiency
• Manage and oversee the Brightflag legal operations platform system, including handling legal financial operations, reviewing and processing invoices, ensuring billing accuracy, and supporting cost control and reporting for the legal department.

Associate Project Manager – Privacy

• Support the planning, execution, and monitoring of customer implementation projects, ensuring alignment with scope, timeline, and quality expectations.
• Collaborate with customers to understand their industrial processes and ensure successful integration of Glartek’s solutions.
• Track project milestones and deliverables, identify risks, and communicate progress to internal and external stakeholders.
• Assist in drafting technical documentation, project reports, and presentations.
• Coordinate cross-functional teams (engineering, product, support) to ensure smooth project rollouts.
• Help improve and document project management processes and implementation playbooks.
• Participate in customer onboarding, training sessions and content creation.

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