Executive Assistant

• Support senior management in daily operations and strategy implementation
• Coordinate and monitor objectives and performance indicators of key projects
• Contribute to the continuous improvement of internal processes
• Manage sensitive information and ensure compliance
• Optimise Executive’s diaries, communications, business travel and priorities
• Organise strategic meetings, executive events, and stakeholder engagements
• Draft documents and coordinate cross-functional activities
• Oversee administrative and operational activities

• Act as a trusted sparring partner to the CFO, ensuring smooth day-to-day operations and effective prioritization
• Manage the CFO’s calendar, inbox, travel and expenses with a strong focus on anticipation and proactive coordination
• Provide end-to-end support for Executive Board and committee-related activities
• Organize and lead senior-level meetings, offsites, and leadership workshops
• Take ownership of selected team-wide coordination topics and key operational initiatives
• Establish and continuously improve processes, standards and ways of working to enhance collaboration and efficiency
• Serve as a central interface across senior stakeholders inside and outside the organization
• Take on additional managerial or project responsibilities in line with your experience and ambitions

Executive Assistant, 80-100%

• Manage and organize email inboxes and incoming communications across multiple channels
• Support the preparation and organization of receipts and financial documents for bookkeeping
• Prepare travel expense reports and documentation using Expensify
• Assist with invoice matching and basic financial administration tasks
• Prepare client proposals and supporting documentation
• Create and maintain templates (e.g., sponsorship, proposals, Google Docs templates)
• Support coordination of occasional events and sponsorship-related activities
• Assist with outreach and communication with professional contacts (e.g., physicians)
• Conduct research and provide support for general operational tasks as needed
• Assist in drafting written content, including blog posts and website copy
• Support the creation of marketing materials such as brochures, presentations, and branded documents
• Document internal processes and help maintain organized, accessible knowledge resources
• Proactively follow up on tasks, deadlines, and commitments, and provide reminders to leadership when needed

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Executive Assistant

Executive Assistant, 80-100%

Executive Assistant