Executive Assistant

• Assurer le secrétariat du service des affaires juridiques (SAJ)
• Fournir un soutien administratif aux membres du service des affaires juridiques et effectuer le suivi administratif des dossiers ainsi que leur tenue physique et informatique, de la réception à l’archivage, y compris le référencement
• Prendre en charge certains volets des dossiers juridiques de manière autonome, sous la supervision des conseillers juridiques
• Assumer le suivi organisationnel du service (réception téléphonique, organisation des séances, coordination des agendas, démarches administratives internes, etc.)
• Rédiger des projets de courriers et de documents à contenu juridique (courriels, courriers, PV, mémoires, bordereaux de pièces, etc.)
• Initier et mettre à jour des documents tels que projets, tableaux, planification, présentations PPT selon les besoins du service.

Secrétaire de direction – Affaires juridiques

• Provide secretarial support to the Legal Affairs Department (SAJ)
• Provide administrative support to members of the Legal Affairs Department and manage administrative follow-up of files as well as their physical and electronic filing, from receipt to archiving, including indexing
• Independently handle certain aspects of legal files under the supervision of legal advisors
• Manage the department’s organizational follow-up (telephone reception, meeting coordination, calendar management, internal administrative procedures, etc.)
• Draft letters and documents with legal content (emails, letters, minutes, briefs, lists of exhibits, etc.)
• Create and update documents such as drafts, tables, schedules and PowerPoint presentations according to the department’s needs

Executive Secretary - Legal Affairs

• Support senior management in daily operations and strategy implementation
• Coordinate and monitor objectives and performance indicators of key projects
• Contribute to the continuous improvement of internal processes
• Manage sensitive information and ensure compliance
• Optimise Executive’s diaries, communications, business travel and priorities
• Organise strategic meetings, executive events, and stakeholder engagements
• Draft documents and coordinate cross-functional activities
• Oversee administrative and operational activities

• Act as a trusted sparring partner to the CFO, ensuring smooth day-to-day operations and effective prioritization
• Manage the CFO’s calendar, inbox, travel and expenses with a strong focus on anticipation and proactive coordination
• Provide end-to-end support for Executive Board and committee-related activities
• Organize and lead senior-level meetings, offsites, and leadership workshops
• Take ownership of selected team-wide coordination topics and key operational initiatives
• Establish and continuously improve processes, standards and ways of working to enhance collaboration and efficiency
• Serve as a central interface across senior stakeholders inside and outside the organization
• Take on additional managerial or project responsibilities in line with your experience and ambitions

Executive Assistant jobs in Switzerland

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Secrétaire de direction – Affaires juridiques

Executive Secretary - Legal Affairs

Executive Assistant

Executive Assistant, 80-100%