Executive Secretary - Legal Affairs

IMAD - institution genevoise de maintien à domicile

Assisting the legal affairs team with administrative support and document management. Ensuring effective organization and communication within the legal department at IMAD in Switzerland.

Posted 6/24/2026part-timeRemote • 🇨🇭 SwitzerlandLeadWebsite

About the role

Key responsibilities & impact

Provide secretarial support to the Legal Affairs Department (SAJ)
Provide administrative support to members of the Legal Affairs Department and manage administrative follow-up of files as well as their physical and electronic filing, from receipt to archiving, including indexing
Independently handle certain aspects of legal files under the supervision of legal advisors
Manage the department’s organizational follow-up (telephone reception, meeting coordination, calendar management, internal administrative procedures, etc.)
Draft letters and documents with legal content (emails, letters, minutes, briefs, lists of exhibits, etc.)
Create and update documents such as drafts, tables, schedules and PowerPoint presentations according to the department’s needs

Requirements

What you’ll need

Commercial apprenticeship diploma (CFC) or equivalent qualification; certification in legal secretariat is an asset; full executive secretary training
At least 5 years’ professional experience as an executive secretary with a court, a public prosecutor’s office, a legal department or a law firm
Knowledge of the Geneva healthcare network and/or the Geneva judicial organization is an asset
Energetic, personable and flexible — these qualities are essential for this role
Ability to work independently, strong attention to detail, excellent drafting and organizational skills
Proven computer skills and excellent command of standard office tools, notably Word, Excel, Outlook and PowerPoint
Team spirit, discretion and the ability to work autonomously
Pragmatic, highly adaptable and able to take initiative to manage a heavy workload often under tight deadlines

Benefits

Comp & perks

A work–life balance with flexible working arrangements designed to respect your rhythm
Competitive salary and social benefits so that your commitment is duly recognized
IMAD training campus to continue learning, progressing and ensuring your employability in your profession
A company culture built on strong values, supported by management that combines care and high standards
Commitment to corporate social responsibility (CSR) that promotes sustainable, humane and inclusive practices
The Happ’IMAD program, offering a range of activities and benefits to strengthen cohesion, enjoyment at work and opportunities to recharge
A rich, diverse and stimulating professional environment closely connected to human realities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

legal secretariatdocument draftingfile managementindexingorganizational follow-upcalendar managementadministrative proceduresattention to detailheavy workload managementinitiative

Soft Skills

energeticpersonableflexibleindependent workstrong attention to detailexcellent drafting skillsorganizational skillsteam spiritdiscretionadaptability

Certifications

commercial apprenticeship diploma (CFC)certification in legal secretariatexecutive secretary training