Executive Assistant

• Coordinate personal travel arrangements including flights, accommodations, transportation, restaurant reservations, and itineraries
• Manage personal scheduling including medical appointments, fitness sessions, grooming, and other lifestyle commitments
• Handle visa renewals, residency documentation, licenses, and other personal administrative requirements proactively
• Coordinate household-related operations including vendors, maintenance, deliveries, installations, repairs, and property-related communication
• Manage personal errands, sourcing requests, returns, exchanges, and gift procurement
• Communicate with external stakeholders including accountants, lawyers, building management, concierge services, and vendors
• Handle time-sensitive and last-minute logistical requests efficiently
• Maintain accurate calendar management across different time zones
• Anticipate problems before they arise and execute solutions independently
• Ensure a high level of confidentiality, professionalism, and discretion at all times
• Proactively identify and resolve challenges before they arise
• Work autonomously and make confident, well-informed decisions swiftly
• Communicate with clarity, precision, and professionalism
• Uphold the highest standards of discretion and confidentiality consistently
• Remain composed and effective in high-pressure situations
• Exude natural assertiveness with a calm and measured approach
• Bring extensive experience working remotely over multiple years
• Possess in-depth knowledge of the hospitality, luxury, and travel industries
• Efficiently coordinate and manage international vendors independently

Personal Assistant to Founder

• Calendar management (scheduling meetings, conference and video calls)
• Preparing presentations and reports
• Travel and Expenses arrangement for your Directors / Partners
• Understanding and recognizing the business needs of Senior Management representatives
• Close collaboration with colleagues in Germany and Poland
• Various administrative and ad-hoc task

Executive Assistant, Fluent German

• Calendar management (scheduling meetings, conference and video calls)
• Preparing presentations and reports
• Travel and Expenses arrangement for your directors
• Understanding and recognizing the business needs of Senior Management representatives
• Delivering the highest standard of support as a first point of contact

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