Executive Assistant

• Execute administrative duties such as: Calendar and meeting management
• Travel and expenses management
• Agenda and meeting minutes preparation
• Various reporting and ownership of internal files
• Preparing relevant communication, reports and presentations
• Distribution lists management
• SharePoint ownership
• Other administrative and ad-hoc tasks
• Understanding and recognizing the business needs of our clients
• Delivering the highest standard of support as a first point of contact

Junior Executive Assistant, Dutch

• Provide professional secretarial and administrative support to senior executives
• Manage executive scheduling, meetings, and travel arrangements
• Support administrative and operational activities, including documentation and expense oversight
• Prepare confidential materials and support executives with correspondence
• Act as a key point of contact for internal and external stakeholders
• Support meetings, events, and executive visits, contributing to their smooth planning

• As an executive assistant you will play crucial role in a business by being ‘right-hand person’ of key company executive with tasks as: Calendar management (scheduling meetings, conference and video calls)
• Preparing presentations and reports
• Travel and Expenses arrangement for your directors
• Understanding and recognizing the business needs of Senior Management representatives
• Delivering the highest standard of support as a first point of contact

Executive Assistant, French

• Coordinate personal travel arrangements including flights, accommodations, transportation, restaurant reservations, and itineraries
• Manage personal scheduling including medical appointments, fitness sessions, grooming, and other lifestyle commitments
• Handle visa renewals, residency documentation, licenses, and other personal administrative requirements proactively
• Coordinate household-related operations including vendors, maintenance, deliveries, installations, repairs, and property-related communication
• Manage personal errands, sourcing requests, returns, exchanges, and gift procurement
• Communicate with external stakeholders including accountants, lawyers, building management, concierge services, and vendors
• Handle time-sensitive and last-minute logistical requests efficiently
• Maintain accurate calendar management across different time zones
• Anticipate problems before they arise and execute solutions independently
• Ensure a high level of confidentiality, professionalism, and discretion at all times
• Proactively identify and resolve challenges before they arise
• Work autonomously and make confident, well-informed decisions swiftly
• Communicate with clarity, precision, and professionalism
• Uphold the highest standards of discretion and confidentiality consistently
• Remain composed and effective in high-pressure situations
• Exude natural assertiveness with a calm and measured approach
• Bring extensive experience working remotely over multiple years
• Possess in-depth knowledge of the hospitality, luxury, and travel industries
• Efficiently coordinate and manage international vendors independently

Executive Assistant jobs in Poland

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Junior Executive Assistant, Dutch

Executive Assistant

Executive Assistant, French

Personal Assistant to Founder