Personal Assistant to Founder

Paired

Personal Assistant managing travel, scheduling, and lifestyle logistics for a Dubai-based founder. Requires high organization, proactivity, and the ability to operate under pressure in a remote setup.

Posted 5/28/2026full-timeRemote • 🇵🇱 PolandMid-LevelSenior💰 $1,500 - $2,500 per monthWebsite

About the role

Key responsibilities & impact

Coordinate personal travel arrangements including flights, accommodations, transportation, restaurant reservations, and itineraries
Manage personal scheduling including medical appointments, fitness sessions, grooming, and other lifestyle commitments
Handle visa renewals, residency documentation, licenses, and other personal administrative requirements proactively
Coordinate household-related operations including vendors, maintenance, deliveries, installations, repairs, and property-related communication
Manage personal errands, sourcing requests, returns, exchanges, and gift procurement
Communicate with external stakeholders including accountants, lawyers, building management, concierge services, and vendors
Handle time-sensitive and last-minute logistical requests efficiently
Maintain accurate calendar management across different time zones
Anticipate problems before they arise and execute solutions independently
Ensure a high level of confidentiality, professionalism, and discretion at all times
Proactively identify and resolve challenges before they arise
Work autonomously and make confident, well-informed decisions swiftly
Communicate with clarity, precision, and professionalism
Uphold the highest standards of discretion and confidentiality consistently
Remain composed and effective in high-pressure situations
Exude natural assertiveness with a calm and measured approach
Bring extensive experience working remotely over multiple years
Possess in-depth knowledge of the hospitality, luxury, and travel industries
Efficiently coordinate and manage international vendors independently

Requirements

What you’ll need

At least 3–5 years of experience supporting a founder, executive, entrepreneur, or C-level professional
Availability across Dubai and European time zones required
Strong experience working remotely across multiple time zones
Polished, presentable and professional appearance
Socially sophisticated, boasting high emotional intelligence
Proven track record in affluent and high-achieving settings
Must be highly responsive, detail-oriented, and reliable
Excellent spoken and written English with strong communication skills
Strong organizational skills with the ability to manage multiple priorities simultaneously
Highly proactive, resourceful, and capable of operating independently without constant supervision
Comfortable working in a high-responsibility environment with changing schedules and urgent requests
Strong internet research and problem-solving skills
Able to maintain professionalism and composure under pressure
Experience coordinating international travel and lifestyle logistics is highly preferred
Candidates with only junior VA or entry-level administrative experience may not be considered

Benefits

Comp & perks

Earn between $1,500–2,500 per month depending on experience
40 hours/week with flexible scheduling remote setup and international exposure
Opportunity to work closely with a fast-moving founder and international business environment
Long-term role for candidates who perform consistently and thrive in high-ownership environments

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel coordinationvisa renewalsadministrative supportlogistical managementinternet researchproblem-solvingschedulingvendor managementhousehold operations

Soft Skills

communication skillsemotional intelligenceorganizational skillsproactivedetail-orientedreliablecomposure under pressureassertivenessindependenceprofessionalism