Executive Assistant

• Manage the CEO’s complex calendar, appointments, meetings, and travel arrangements
• Coordinate internal and external meetings, including agendas, materials, and follow-up actions
• Screen and prioritize emails, phone calls, and correspondence
• Prepare reports, presentations, briefing documents, and meeting notes
• Serve as a liaison between the CEO and executives, clients, investors, and staff
• Handle personal scheduling, reservations, errands, and special requests
• Coordinate personal travel, family logistics, and household-related tasks as needed
• Manage confidential information with the highest level of discretion
• Assist with event planning, gifting, and personal projects
• Track priorities, deadlines, and ongoing initiatives on behalf of the CEO
• Conduct research and gather information for strategic decision-making
• Help streamline administrative processes and improve organizational efficiency
• Coordinate with vendors, service providers, and external partners

Executive/Personal Assistant

• Provide direct administrative support to executive leadership, including calendar management, meeting coordination, and prioritization of competing demands.
• Coordinate and manage complex domestic travel arrangements, including itineraries, logistics, and expense reporting.
• Develop high-quality executive-level presentations in PowerPoint, including program updates, customer-facing materials, and internal strategy decks.
• Build and maintain organizational charts, team structures, and reporting hierarchies.
• Utilize Excel to support reporting, tracking, and data organization (e.g., staffing, project metrics, cost tracking).
• Prepare professional correspondence, reports, and documentation using Word and other tools.
• Support leadership with preparation for key meetings, including agenda development, note-taking, and tracking of action items.
• Act as a central point of coordination across internal teams (operations, project controls, HR, recruiting, and leadership).
• Assist with onboarding coordination for key hires and support team logistics as needed.
• Maintain confidentiality of sensitive business and personnel information.
• Anticipate executive needs and proactively address administrative and operational gaps.
• Support special projects, strategic initiatives, and ad hoc requests as directed by leadership.

• Provide high-level administrative and operational support to remote executive leadership.
• Manage executive workflows and coordinate critical communications.
• Support compliance and reporting functions.
• Ensure efficient execution of organizational priorities.
• Manage executive calendars with a focus on prioritization and efficiency.
• Coordinate internal and external meetings, including logistics, agendas, and follow-up actions.
• Serve as a key point of contact between executive leadership, staff, and community partners.
• Prepare reports, presentations, and correspondence that support strategic initiatives.
• Track action items, deadlines, and key priorities for timely execution.
• Coordinate and track contract and grant lifecycle activities....
• Ensure compliance with organizational policies and procedures.
• Support incident tracking and audit preparations.

• Handles VP's calendar by prioritizing schedules and meetings
• Manages a running list of VP’s engagements and ensures content needs are understood
• Assists VP in planning and organizing meetings by preparing agendas and logistics
• Builds travel packs for international trips and large domestic events
• Acts as proxy for communications and approvals as authorized
• Responsible for making global travel arrangements for VP
• Provides analytical support to assist executives on special projects
• Prepares brief itinerary and accompanies VP for large Corporate Events
• Manages sensitive and confidential matters and materials

Executive Assistant, VP, Global Industrial Networking – PhySec Sales

• Provide proactive, high-impact executive support to 3-4 C-suite leaders, enabling focus, alignment, and execution across business-critical priorities
• Own complex calendar management across time zones and competing priorities
• Coordinate meetings, leadership sessions, and offsites (logistics, agendas, materials, follow-ups)
• Arrange travel, itineraries, and expenses with attention to detail and efficiency
• Partner with office and events manager on core office responsibilities as needed including, vendor management, office resupply, space management, and event support
• Serve as connective tissue across the executive team and key stakeholder, ensuring alignment, clarity and follow through
• Drive follow-through on executive decisions and priorities, ensuring accountability and closure without prompting
• Maintain organized systems for executive documents, workflows, and shared resources
• Work closely with partner Executive Assistant to triage requests and manage executive workflows
• Support special projects, research, and ad-hoc initiatives
• Serve as backup support as needed and help continuously improve executive support processes
• Handle sensitive information with confidentiality and professionalism
• Anticipate needs and proactively solve problems before they escalate

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Executive/Personal Assistant

Executive Assistant

Executive Assistant

Executive Assistant, VP, Global Industrial Networking – PhySec Sales

Executive Assistant