Executive Assistant

• Providing support as needed to the office staff and all branch departments.
• Process mail and correspondence, typing, quotes, order supplies and sales literature.
• File preparation and maintenance.
• Assist with accounting functions.
• Providing support as needed to the Branch Manager, including reports and special projects.
• Preparing confidential documents for the Branch Manager, Sales Manager, and Service Manager.
• Process billing, credits, re-invoicing and obtain purchase orders from customers as needed.
• Maintaining information for service equipment and inventory.
• Greeting visitors.
• Answering multi-line phone and directing incoming calls.

Branch Secretary

• Manage calendars, scheduling, and meeting logistics for the executive team
• Prepare agendas, take notes, and track follow-up items for recurring meetings
• Coordinate travel arrangements and logistics as needed
• Manage procurement intake requests and route them to the right approver
• Support accounts payable and accounts receivable processes, including invoice tracking and vendor follow-up
• Assist with expense tracking and reconciliation across entities
• Organize and maintain company files, folders, and records across departments
• Draft, format, and maintain SOPs and internal documentation
• Support upkeep of internal knowledge resources, including SOP and handbook content used by company systems
• Coordinate onboarding logistics for new hires, including paperwork and account setup
• Support initial candidate screening and interview scheduling
• Assist with offer letter preparation and tracking through the hiring process
• Perform data entry and support statement reconciliation in QuickBooks Online
• Triage and organize incoming email and communications for leadership, flagging what needs attention
• Identify recurring administrative bottlenecks and redesign them into faster, repeatable workflows
• Use AI tools to automate scheduling, document drafting, data entry, and routine reporting
• Document new processes as SOPs so improvements stick and can be handed off or scaled
• Proactively flag manual, repetitive work to leadership with a proposed automation or process fix, rather than just doing it faster

• Own and actively manage the CEO’s calendar, exercising independent judgment to prioritize competing demands.
• Coordinate complex scheduling across multiple time zones, internal leaders, and external stakeholders.
• Proactively resolve conflicts and keep the CEO ahead of daily and weekly commitments.
• Plan and book domestic and occasional international travel for the CEO and members of the executive team.
• Build detailed itineraries and manage last-minute changes.
• Coordinate logistics for board meetings and executive team meetings.
• Prepare, submit, and reconcile expense reports for the CEO.

• Manage and optimize complex executive calendars across time zones.
• Anticipate conflicts and proactively resolve scheduling issues.
• Protect executive focus by enforcing priorities and boundaries.
• Manage executive inboxes with discretion and sound judgment.
• Draft, respond to, and triage correspondence on behalf of executives.
• Ensure urgent matters are surfaced promptly and appropriately.
• Coordinate domestic and international travel end-to-end.
• Prepare detailed itineraries and anticipate changes or disruptions.
• Prepare meeting materials, agendas, presentations, and reports.
• Track action items, deadlines, and follow-through across initiatives.
• Create, document, and refine workflows to improve efficiency.
• Identify tools and processes that reduce friction and increase clarity.
• Conduct research on competitors, tools, vendors, and market trends.
• Provide concise summaries to support executive decision-making.
• Handle sensitive and confidential information with absolute integrity.

Chief Executive Assistant

• Treating patients via tele-health visits, including telephonic triage calls, video visit appointments, and email follow-ups
• Continuous learning during weekly Clinical Rounds and through other modalities
• Ongoing collaboration with both virtual and in-office teammates via daily huddles
• Utilization of your specific clinical training and opportunities to give exceptional care to patients virtually

Virtual Seasonal Physician Assistant, CA Licensed

• Perform preventative care screenings, complete medication reconciliation, diagnose medical conditions and provide health coaching, referrals and treatment when clinically appropriate.
• Outreach members who are more chronically ill based on historical and suspected health information.
• Engage members who have a lower probability of seeing their PCP.
• Identify areas in the member's medical journey that can be improved by increasing their access to care with a licensed provider.
• Cross-train into urgent care and/or virtual primary care service line
• Interact with members virtually, including virtual assessment, diagnosis and treatment.
• Compliance with all applicable laws and regulations
• Other duties as assigned

Nurse Practitioner – Virtual Health Assessment Team

• Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
• Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
• Answers phone calls, takes messages, responds to routine emails on behalf of executives, and filters and prioritizes incoming correspondence.
• Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
• Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
• Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assists in preparing presentations with relevant insights for the executives.
• Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
• Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
• Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
• Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.

Advanced Compute Executive Assistant

• This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization.
• Scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans.
• Conducting basic research and drafting documents, organizing meetings.
• Acting as a primary point of contact for internal and external stakeholders.

Executive Assistant jobs in Colorado

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Branch Secretary

Executive Assistant

Executive Assistant

Chief Executive Assistant

Virtual Seasonal Physician Assistant, CA Licensed

Nurse Practitioner – Virtual Health Assessment Team

Advanced Compute Executive Assistant

Executive Assistant