Executive Assistant

VeroTouch

Executive Assistant supporting the executive team by managing administrative operations at a construction technology company. Involving scheduling, coordination, procurement support, and process automation.

Posted 7/17/2026full-timeSalida • Colorado • 🇺🇸 United StatesJuniorMid-Level💰 $60,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and execution skills with a focus on process efficiency and automation. Proficient in managing administrative tasks, including scheduling, documentation, and onboarding, while maintaining confidentiality and discretion.

Highest-signal resume keywords

Process RedesignWorkflow AutomationMicrosoft 365 ProficiencyAI Tools FluencyConfidential Information Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryInvoice TrackingExpense ReconciliationSOP DraftingMeeting Logistics ManagementTravel CoordinationAccounts PayableAccounts ReceivableDocument FormattingCandidate Screening

Soft Skills

Organizational SkillsWritten CommunicationDiscretionJudgmentAttention to Detail

Tools & Technologies

QuickBooks OnlineMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft TeamsMicrosoft SharePointClaudeChatGPT

Industry Keywords

Administrative SupportExecutive AssistantOperations SupportProcurementOnboarding Logistics

About the role

Key responsibilities & impact

Manage calendars, scheduling, and meeting logistics for the executive team
Prepare agendas, take notes, and track follow-up items for recurring meetings
Coordinate travel arrangements and logistics as needed
Manage procurement intake requests and route them to the right approver
Support accounts payable and accounts receivable processes, including invoice tracking and vendor follow-up
Assist with expense tracking and reconciliation across entities
Organize and maintain company files, folders, and records across departments
Draft, format, and maintain SOPs and internal documentation
Support upkeep of internal knowledge resources, including SOP and handbook content used by company systems
Coordinate onboarding logistics for new hires, including paperwork and account setup
Support initial candidate screening and interview scheduling
Assist with offer letter preparation and tracking through the hiring process
Perform data entry and support statement reconciliation in QuickBooks Online
Triage and organize incoming email and communications for leadership, flagging what needs attention
Identify recurring administrative bottlenecks and redesign them into faster, repeatable workflows
Use AI tools to automate scheduling, document drafting, data entry, and routine reporting
Document new processes as SOPs so improvements stick and can be handed off or scaled
Proactively flag manual, repetitive work to leadership with a proposed automation or process fix, rather than just doing it faster

Requirements

What you’ll need

2+ years of experience in an administrative, executive assistant, operations support role, or equivalent experience demonstrating strong organizational and execution skills
A demonstrated interest in process and efficiency: someone who has redesigned a workflow, built a template, or automated a task before, and can point to a specific example
Fluency with AI tools such as Claude or ChatGPT, used to automate work
Strong proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint) or equivalent tools
Excellent written communication and ability to draft clean, professional documents
Proven ability to juggle multiple workstreams and shifting priorities without dropping details
Strong discretion and judgment when handling confidential company and personnel information.

Benefits

Comp & perks

15 days of PTO (vacation and personal time)
Eligibility for health, dental, and vision coverage (eligible after 90 days)
Colorado Secure Savings IRA plan (eligible after 90 days)
Performance-based incentive bonus program (eligible after 90 days)
Company-paid holidays