Bookkeeper

• Enter and maintain vendor invoices accurately in the accounting system
• Process payments in accordance with company procedures and deadlines
• Reconcile bank accounts and resolve discrepancies as needed
• Assist with accounts payable activities and invoice management
• Follow up with vendors regarding billing discrepancies and payment inquiries
• Maintain accurate and organized financial records and documentation
• Review financial data for accuracy and completeness
• Assist with month-end bookkeeping and account reconciliation activities
• Generate and update financial reports and spreadsheets using Excel
• Perform other duties related to the position as assigned

Bookkeeper, QuickBooks

• Assist with accounts payable, including reviewing, processing, and tracking vendor invoices
• Enter financial data accurately into accounting systems
• Maintain accurate financial records and documentation across projects and vendors
• Assist with routine reconciliations and basic bookkeeping functions
• Support month-end close activities, including reconciliations and reporting preparation
• Review and verify financial data for accuracy and completeness
• Assist in maintaining and improving accounting processes and workflows
• Respond to internal inquiries related to billing, expenses, and financial tracking
• Support ad-hoc reporting, analysis, and special projects as needed

Bookkeeper, AP Assistant – Part Time

• Support the finance department by processing vendor invoices and expense reimbursements
• Maintain accurate financial records in accordance with organizational procedures
• Assist with general bookkeeping functions
• Ensure financial transactions are properly recorded and documented within the accounting system
• Receive and review vendor invoices for accuracy and completeness
• Verify proper authorization and coding of invoices
• Enter accounts payable transactions into the accounting system
• Prepare checks for approved vendor payments
• Mail vendor payments to vendors
• Review employee expense reports for completeness and required approvals
• Enter approved reimbursements into the accounting system
• Prepare a listing of approved reimbursements and submit to payroll for processing
• Assist with gathering documentation requested during the annual audit
• Maintain organized financial records to support audit testing and compliance requirements
• Record cash receipts in the accounting system
• Prepare and make bank deposits

• Perform bank reconciliations in QuickBooks
• Ensure accurate and consistent data entry in QuickBooks
• Manage and finalize invoices, ensuring completeness and accuracy of all entries
• Record payments and maintain up-to-date financial records
• Monitor and respond to emails, including handling collections as appropriate
• Follow up on outstanding invoices and manage collections to ensure timely payments
• Assist with month-end closing activities and financial record verification
• Maintain organized digital filing systems for financial documents and correspondence
• Prepare and maintain organized financial reports, spreadsheets, and documentation
• Perform other tasks related to the position

Bookkeeping and Financial Operations Specialist

• Responsible for producing prebills and ad-hoc reports both on-demand and periodically (monthly, quarterly or on-completion)
• Oversee the process of editing and finalizing draft bills based on attorney instruction and client guidelines; providing appropriate documents and information as necessary
• Conduct regular meetings with attorneys and administrative assistants to review and discuss client inventory; providing updated system comments regarding unbilled fees and aged balances
• Cross train and work with colleagues in order to provide coverage and support in addressing inquiries and issues for attorneys and clients assigned to other team members
• Prepare and submit invoices via 3rd party e-billing system while meeting client requirements; investigating and resolving issues that causes delays or prevents successful submission
• Review outstanding receivables and work with the Collections & Appeals Team for the purpose of contacting clients regarding the resolution of past due balances
• Assist with testing and documentation of new processes and applications related to client account billing
• Respond to various billing related inquiries from attorneys, clients and management accurately and in a timely manner

Client Accounts Coordinator

• Collaborate with internal departments (claims, contact center) to follow up on billing issues, claims payments, and discrepancies.
• Ensure timely response to internal departments requests, tracking and resolution of billing issues on customer accounts.
• Updating payment processor reconciliations daily, resolving any unreconciled items
• Ensuring timely response to employees for questions surrounding the concur employee expense and corporate card program, including assisting employees in submitting expense reports, answering coding questions, and managing the transfer of reports to the entity responsible for payment.
• Running reporting and providing journal entry for concur accrual on a monthly basis to multiple entities.
• Work closely with the finance and accounting teams.
• Ensure compliance with company policies, industry regulations, and accounting standards.
• Resolve and track customer account inquiries.
• Participates in process improvement initiatives.
• Performs other duties and responsibilities as assigned.

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