Administrative Assistant

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• This position will work in an office setting in the Capital Region at the Berlin office.
• Occasional travel to regional garages will be required to assist with computer replacement, repair, and other related duties.
• This position is responsible for providing clerical and technical assistance, including opening and distributing mail, processing payroll, processing project/program related invoice payments, answering phone inquiries from the public, assisting users in computer operations and device troubleshooting, assisting with installation of hardware and software, and providing help/training to users with the VAMIS program.
• This position also serves as back up support to administrative personnel and provides office coverage in their absence.
• Strong customer service skills are required, as well as the ability to learn, use, and train others with computer programs.

District Administrative & Technical Assistant IV

• Providing comprehensive administrative support and coordination in a variety of operational and administrative functions within medical staff services.
• Support the communication and engagement strategies and requirements of the UVMHN Medical Staff, MS Leaders, MS Committees, and MSS department leaders.
• Provide support to the medical staff committees, policy maintenance, and other operational functions of medical staff services as needed.

Operations and Administrative Specialist

• Professionally manage the front desk, including but not limited to, helping visitors by greeting, welcoming, and directing them appropriately
• Notify employees when visitors arrive
• Maintain front desk and all common office areas in a neat and organized manner
• Answer general inquiries (telephone, email, and walk-in) to provide individuals with relevant information
• Answer incoming telephone calls, directing them to the appropriate party, and provide information as needed
• May receive daily incoming mail/deliveries/faxes
• May help maintain supplies, including assisting employees with supply needs, and may re-order supplies to replenish inventory
• Provide platform locations with administrative support including, but not limited to, calendar coordination and scheduling, maintaining inventories and databases, recordkeeping, and preparing reports, letters, or other types of communication
• Provide assistance for office events, meetings, conferences, interviews, orientations, training sessions, and other activities
• Perform other duties as assigned

Administrative Assistant jobs in Vermont

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Office Manager – Executive Assistant

District Administrative & Technical Assistant IV

Operations and Administrative Specialist

Receptionist – Administrative Assistant