Administrative Assistant

• Provide administrative support to Field Consultants and Management to achieve member satisfaction targets
• Independently uncover and qualify potential leads
• Conduct outbound calls to prospective businesses to guide them through AAA program requirements
• Support marketing campaigns and initiatives
• Participate in team meetings, training sessions and professional development

Administrative Assistant, Account Support

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• Manage managers calendar
• Print calendar a day prior and confirm all necessary information for appointments provide directions to office if necessary
• Schedule and manage task time for appointments and meetings
• Ensure timeliness and preparedness of meetings and appointments
• Keep manager on schedule and provide reminders when necessary
• Answer phone and delegate calls to a member of the team that can possibly assist the clients immediate need
• Return phone calls for the manager upon instruction
• Check messages for manager upon request
• Set appointments for manager and arrange conference calls upon request
• Send blast weekly emails to sales staff and referral partners as instructed
• Forward lead generating emails to the appropriate person on the team
• Send emails on behalf of the manager upon request
• Keep managers office and desk organized
• 30/60/90 calls on closed loans (will be trained)
• Have the managers office ready for the day
• Plan, schedule, invites and confirm events
• Assist with client gifts, birthday program, things of gratitude
• Assist with planning, invites and confirmations with lunch and learns
• Assist with marketing materials
• Assist with any additional task upon request
• Other duties as assigned

• Provide administrative and operational support for the firm’s Peer Review Practice.
• Coordinate deadlines, manage client communications, prepare engagement documentation.
• Maintain regulatory and internal databases, support scheduling and workflow processes.
• Assist with marketing and business development initiatives.
• Track and monitor peer review deadlines for clients and prospective clients.
• Serve as an administrative point of contact for peer review clients and prospects.
• Prepare quotes, engagement letters, invoices, and transmittal materials.
• Maintain and update records in PRIMA and other internal tracking systems.
• Support engagement selection processes and organize required documentation.
• Assist with outreach to prospective firms and maintain prospect activity tracking.

Administrative Assistant jobs in Rhode Island

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Administrative Assistant, Account Support

Office Manager – Executive Assistant

Administrative Assistant

Administrative Assistant – Peer Review Practice