Administrative Assistant

AnnieMac Home Mortgage

Administrative Assistant at AnnieMac Home Mortgage managing calendars and facilitating tasks for the Branch Manager. Organizing meetings, communication, and support tasks to enhance productivity.

Posted 6/30/2026full-timeProvidence • Rhode Island • 🇺🇸 United StatesJunior💰 $18 - $28 per hourWebsite

About the role

Key responsibilities & impact

Manage managers calendar
Print calendar a day prior and confirm all necessary information for appointments provide directions to office if necessary
Schedule and manage task time for appointments and meetings
Ensure timeliness and preparedness of meetings and appointments
Keep manager on schedule and provide reminders when necessary
Answer phone and delegate calls to a member of the team that can possibly assist the clients immediate need
Return phone calls for the manager upon instruction
Check messages for manager upon request
Set appointments for manager and arrange conference calls upon request
Send blast weekly emails to sales staff and referral partners as instructed
Forward lead generating emails to the appropriate person on the team
Send emails on behalf of the manager upon request
Keep managers office and desk organized
30/60/90 calls on closed loans (will be trained)
Have the managers office ready for the day
Plan, schedule, invites and confirm events
Assist with client gifts, birthday program, things of gratitude
Assist with planning, invites and confirmations with lunch and learns
Assist with marketing materials
Assist with any additional task upon request
Other duties as assigned

Requirements

What you’ll need

High school diploma or equivalent
Superb communication skills in all methods of communication to include email, phone, Teams
Ability to organize multiple files
Ability to multitask multiple projects at once
Basic knowledge of Microsoft Office
Attention to detail
Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 1+ years related experience.

Benefits

Comp & perks

medical, dental and vision plans
voluntary benefits
401K

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Calendar ManagementOffice Administrative ProceduresTask SchedulingEmail CommunicationConference Call ArrangementLead Generation ManagementEvent PlanningAttention to DetailFile OrganizationStandard Office Equipment Operation

Soft Skills

Superb Communication SkillsMultitasking AbilityOrganizational SkillsClient AssistanceTeam Collaboration