Administration

• Schedule and organize training sessions, workshops and meetings, ensuring trainers, materials, and resources are prepared in advance.
• Coordinate onboarding training for new employees to ensure a seamless induction process.
• Support the creation, updating, and distribution of training materials such as manuals, presentations, handouts, and digital resources.
• Monitor live training sessions (both virtual and in-person) and provide support to trainers and participants as needed.
• Track participant attendance and engagement during training sessions.
• Assist trainers with technical issues related to e-learning platforms or training tools.
• Maintain accurate records of all training activities, including attendance, assessments, certifications and feedback.

Training and Learning Administrator, English

• Supervision and management of the Administration Team, including Facility management
• Coordinating and leading one or more teams across various areas of responsibility
• Project management, including supervising and coordinating the work of contractors
• Prepares the technical specifications (tasks note) for the execution of works that require external contractors and supervises the selection process
• Verifying that agreed work by staff or contractors has been completed satisfactorily and addressing any deficiencies
• Applying performance management techniques to monitor service levels, demonstrate achievements, and drive continuous improvement
• Implementing global standards and best practices for procurement, administration and facility operations and maintenance
• Managing administration processes and implementing necessary improvements
• Supporting the Managing Director in organizing visits, events, communications, and other ad-hoc tasks
• Maintaining accurate records of visits and business travels
• Preparing and communicating meetings’ agenda and supporting Management meetings
• Managing and leading organizational change to ensure minimal disruption to core activities
• Ensuring working space meets health and safety requirements and that facilities comply with all applicable legislation
• Securing and maintaining all necessary authorizations, permits, and licenses for building operations
• Planning optimal allocation and utilization of office space and resources
• Developing and implementing preventive and corrective maintenance strategies on all areas under control
• Recruiting, training, and team members development
• Setting individual and team goals
• Monitoring employees' progress and providing them with regular feedback
• Supervision over the work of direct subordinates and their results
• Determine priorities for services provided by the subordinate Team
• Ensuring effective communication regarding administrative matters within GBS
• Taking responsibility for the part of the process which lies with the GBS Administration Team
• Responsible and accountable for all office and process & activities related in the organization
• Collaborating with other departments, administration customers, and suppliers
• Ensuring compliance with internal regulations, procedures, law, including labor regulations, regulations on remuneration and other internal regulations in the company, including company’s intellectual property protection

Business Management Support & Administration Team Lead

• Process customer orders in ERP systems with a strong focus on accuracy and timeliness
• Review and validate order details, ensuring all commercial and customer requirements are correctly captured
• Collaborate with internal teams (Production, Finance, Trade Compliance) and communicate with customers to ensure smooth order execution
• Maintain and update customer data and ensure consistency of information across ERP, CRM, and other systems
• Monitor delivery timelines and coordinate shipments to meet customer expectations
• Identify and implement solutions when standard order fulfillment cannot meet customer requirements
• Manage order acknowledgments, documentation, and archiving in compliance with company policies
• Support continuous improvement initiatives and maintain accurate, up-to-date order records, including handling changes

Order Administrator

• Support the inventory management and logistics activities for Digital Power spare parts
• Ensure that warranty replacement items are dispatched to customers in time
• Ensure that defect items from customers are picked up in time
• Ensure that defect items are inbound by warehouse in time
• Track and clarify overdue spare parts with multiple parties
• Monitor stock levels of spare parts in the warehouse
• Work closely with service teams, warehouse partners, and other relevant stakeholders
• Prepare regular and ad-hoc spare part status reports to comply with GDPR policies at all times
• Respond to email and telephone inquiries in a timely manner

Spare Part Administration Assistant

• Act as main contact with the customer regarding documentation management aspect, participate in various meetings with customers;
• Analyze customer documentation requirements from quote to cash; ensure support on documentation aspects in quote phase;
• Plans the documentation processes in accordance with the project charters;
• Ensure all documentation requirements are met throughout all project phases; own, develop & update the documentation list and status;
• Review customer comments on documentation and ensure on time submissions;
• Works closely with the project team, coordinate and expedite activities for documentation, revisions and approvals with the assigned support teams and customers;
• Collect, organize, store and send to customers the electronic & hardcopy documentation;
• Highlight documentation project change requests from customers;
• Develop and implement strategies to comply with the customer requirements within agreed timeframe.

Administration jobs in Romania

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Training and Learning Administrator, English

Business Management Support & Administration Team Lead

Order Administrator

Spare Part Administration Assistant

Project Documentation Administrator