Business Management Support & Administration Team Lead

Cookie Information

Business Management Support & Administration Team Lead managing the Administration Team and facility operations. Supporting management and coordinating projects ensuring compliance and continuous improvement.

Posted 6/17/2026full-timeBucuresti • 🇷🇴 RomaniaSeniorWebsite

Tech Stack

Tools & technologies

React

About the role

Key responsibilities & impact

Supervision and management of the Administration Team, including Facility management
Coordinating and leading one or more teams across various areas of responsibility
Project management, including supervising and coordinating the work of contractors
Prepares the technical specifications (tasks note) for the execution of works that require external contractors and supervises the selection process
Verifying that agreed work by staff or contractors has been completed satisfactorily and addressing any deficiencies
Applying performance management techniques to monitor service levels, demonstrate achievements, and drive continuous improvement
Implementing global standards and best practices for procurement, administration and facility operations and maintenance
Managing administration processes and implementing necessary improvements
Supporting the Managing Director in organizing visits, events, communications, and other ad-hoc tasks
Maintaining accurate records of visits and business travels
Preparing and communicating meetings’ agenda and supporting Management meetings
Managing and leading organizational change to ensure minimal disruption to core activities
Ensuring working space meets health and safety requirements and that facilities comply with all applicable legislation
Securing and maintaining all necessary authorizations, permits, and licenses for building operations
Planning optimal allocation and utilization of office space and resources
Developing and implementing preventive and corrective maintenance strategies on all areas under control
Recruiting, training, and team members development
Setting individual and team goals
Monitoring employees' progress and providing them with regular feedback
Supervision over the work of direct subordinates and their results
Determine priorities for services provided by the subordinate Team
Ensuring effective communication regarding administrative matters within GBS
Taking responsibility for the part of the process which lies with the GBS Administration Team
Responsible and accountable for all office and process & activities related in the organization
Collaborating with other departments, administration customers, and suppliers
Ensuring compliance with internal regulations, procedures, law, including labor regulations, regulations on remuneration and other internal regulations in the company, including company’s intellectual property protection

Requirements

What you’ll need

Higher education
Very good knowledge of English (C1)
Proficiency in using standard office software, including Microsoft Office Suite
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
Teamwork
Very good organization (self and Team)
Ability to work under time pressure
Professional approach to task realization
Ability to set priorities for yourself and Team
Ability to quickly react and adapt to assigned tasks and changing circumstances
Efficiency and proactive approach to tasks realization
Accuracy
Reliability
Conscientiousness
Responsibility

Benefits

Comp & perks

Health and safety compliance
Professional skills development opportunities

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project managementperformance managementfacility managementpreventive maintenancecorrective maintenancetechnical specificationsadministration processesresource allocationcomplianceteam development

Soft Skills

teamworkorganizationtime managementadaptabilityefficiencyproactivityaccuracyreliabilityconscientiousnessresponsibility

Certifications

higher education