Accounts Receivable

• Review and verify invoices for accuracy and completeness.
• Ensure timely and accurate invoicing of customers.
• Follow up on overdue invoices and resolve billing discrepancies.
• Contact customers to collect outstanding payments.
• Maintain accurate records of collection efforts.
• Apply payments to customer accounts.
• Reconcile bank statements and resolve discrepancies.
• Prepare daily cash reports.
• Reconcile customer accounts on a regular basis.
• Identify and resolve discrepancies.
• Prepare and analyze accounts receivable reports.
• Provide insights into the aging of receivables and collection trends.
• Adhere to company policy and procedures.
• Achieve or exceed targets and other key objectives assigned by your Immediate Supervisor.
• Participate in ongoing training and development programs.
• Accept other associated responsibilities and projects as the need arises.

Accounts Receivable Associate

• Prepare and send accurate invoices and monthly billing statements.
• Post cash receipts, record customer payments in Sage 100, and code credit card statements when needed.
• Maintain aging schedules, reconcile revenue and customer accounts, and keep AR records up to date.
• Monitor overdue balances and execute professional, timely follow-ups via email and phone.
• Research and resolve disputes, short-pays, and invoice discrepancies with support from the Collections Manager and internal teams.
• Communicate clearly and professionally with customers regarding balances, payments, and billing questions.
• Produce AR and customer account reports, including aging, unapplied cash, and reconciliation summaries.
• Maintain accurate customer master data (names, addresses, mergers, mailing attention changes).
• Ensure documentation and records are audit-ready and aligned with internal controls.
• Manage executive calendars, schedule meetings, coordinate travel, and organize inboxes.
• Prepare correspondence, reports, presentations, agendas, take meeting minutes, and follow up on action items.
• Handle sensitive financial and executive information with discretion and confidentiality.
• Partner with internal teams and the Collections Manager to streamline AR workflows in Sage 100.
• Identify gaps in billing, payment posting, and collections processes and propose improvements.
• Contribute to SOP updates and help maintain consistent service levels.

Accounts Receivable Specialist, Sage 100 – Freelance

• Reviewing and processing incoming invoices and customer billing statements.
• Receiving and recording customer payments through various methods, including checks, credit card payments, and electronic funds transfers.
• Monitoring accounts receivable aging reports to track outstanding balances and promptly follow up on overdue payments.
• Initiating collections procedures for overdue accounts and following up with customers to secure payments through phone calls, emails, or other communication methods.
• Assisting with month-end close processes, including preparing journal entries and reconciling accounts.
• Maintaining accurate and up-to-date records of all accounts receivable transactions, including invoices, payments, and customer correspondences.
• Building and maintaining positive customer relationships by addressing inquiries and resolving payment issues.
• Collaborating with the sales team to resolve payment-related issues and ensure timely revenue recognition.

Accounts Receivable Clerk

• Enter scanned tenant checks into AppFolio daily, applying each receipt to the correct tenant, lease, and property ledger.
• Reconcile the batch of scanned check images against recorded payments to confirm every check is captured once, with the correct amount and date.
• Verify recorded receipts tie out to bank deposit totals; flag any over/short or missing items.
• Allocate receipts across rent, late fees, utilities, and other charges per lease and company policy; handle partial and prepaid payments correctly.
• Research and resolve unidentified or misapplied payments, NSF/returned checks, and duplicate entries; escalate unclear items to the AR Manager with a clear summary.
• Keep tenant ledger balances accurate, post adjustments and reversals when approved, and ensure aging is correct.
• Reconcile the security deposit against the final ledger—prorated rent, unpaid charges, damages, and RUBS (Ratio Utility Billing System) move-out estimates—so utility allocations are captured rather than written off.
• Prepare and process refunds within statutory deadlines, with proper itemization and documentation.
• Open and track receivables where a balance is owed after the deposit is applied, maintaining a live tracker capturing tenant, property, amount, age, and status.
• Follow a defined escalation path for owed balances: tenant portal → payment plan → Stripe payment link → collections agency → small claims, documenting each step and timeline.
• Record refunds, applied deposits, write-offs, and recoveries in AppFolio and the receivables tracker so balances, the GL, and aging stay accurate and reconciled.
• Prepare daily/weekly receipt summaries, batch logs, and AR aging snapshots for the onshore team.
• Maintain clear documentation and flag discrepancies or issues proactively to the AR Manager/Controller.

AR Specialist – Tenant Receipts, Deposits

• Manage customer accounts and follow up on payments
• Review overdue accounts and help resolve outstanding balances
• Perform bank and account reconciliations regularly
• Prepare and send invoices, statements, and payment reminders
• Coordinate with teams to address billing or payment issues
• Maintain accurate records in the ERP system
• Support month-end activities and basic reporting
• Assist with audits and suggest process improvements

Invoicing & Receivables Specialist

• Manage supplier setup and ongoing administration in Coupa and similar procurement platforms (Ariba, Jaggaer, etc.).
• Complete supplier registrations, tax documentation (W-9/W-8), banking information, compliance forms, certificates of insurance, and related requirements.
• Maintain accurate vendor master data and monitor portal notifications, rejections, and required updates.
• Create, submit, and track customer invoices through Coupa and other procurement portals.
• Manage PO and non-PO invoicing, PO flips, supporting documentation, and invoice exception resolution.
• Monitor invoice status through the full payment lifecycle and coordinate approval routing as needed.
• Manage accounts receivable aging and collections activities.
• Conduct customer follow-ups regarding outstanding invoices and payment status.
• Reconcile remittances, short payments, credits, and disputed invoices.
• Maintain accurate documentation of collection efforts and customer communications.
• Serve as the primary point of contact for customer Accounts Payable teams.
• Collaborate with internal Sales, Customer Success, Operations, and Delivery teams to obtain approvals and supporting documentation.
• Resolve billing discrepancies and payment issues efficiently.
• Develop and maintain SOPs, checklists, and documentation for portal submissions and invoicing processes.
• Track and report key metrics including aging, collections progress, invoice cycle times, and exception rates.
• Identify opportunities to improve invoicing accuracy, payment turnaround times, and collections performance.

Accounts Receivable Specialist

• Credit notes processing: Issue Debit and Credit notes to customers for bonuses and customer returns.
• SAP Implementation Support: Act as a key resource in SAP implementation projects, particularly in the AR module.
• Collaborate with IT teams and business stakeholders to ensure successful SAP deployment, adherence to timelines, and minimal disruptions during the transition.
• Process Improvement: Continuously assess AR processes and identify areas for improvement.
• Propose and implement process enhancements to increase efficiency, reduce errors, and enhance the overall AR function.
• Data Analysis: Analyze AR data and generate meaningful reports to monitor key performance indicators (KPIs) related to AR performance.
• Utilize data insights to drive data-driven decisions and optimize the AR process.
• Training and Support: Provide training and guidance to end-users on SAP AR functionalities and related processes.
• Support AR team members in using SAP effectively to achieve their objectives.
• Compliance and Documentation: Ensure compliance with accounting principles, company policies, and relevant regulations.
• Maintain comprehensive documentation of AR processes and SAP configurations for reference and auditing purposes.
• Problem Resolution: Act as a subject matter expert in resolving complex AR-related issues and escalations.
• Collaborate with internal and external stakeholders to address challenges promptly and efficiently.
• Cross-Functional Collaboration: Collaborate with other departments, such as Finance, Sales, and IT, to achieve seamless integration and alignment of processes within SAP and other business systems.

• Monitor and manage the debtors report across multiple job types daily
• Review job statuses and customer notes to determine appropriate follow-up actions
• Follow up on outstanding payments from customers via phone and email in a professional manner
• Chase outstanding payments at key billing milestones including specific project claim stages
• Process credit card payments over the phone and handle inbound accounting enquiries
• Identify non-compliant or difficult payment situations and escalate them appropriately
• Follow up on expired maintenance agreements and send out renewals to customers
• Send regular acceptance invoice reports to internal stakeholders twice weekly
• Maintain up-to-date payment status notes and accurate collection records
• Cross-check accounts receivable records against accounting software reports
• Attend weekly team meetings to discuss outstanding payment issues and strategies
• Liaise with internal installation, service, and electrical departments to resolve customer disputes
• Assist with ad-hoc accounts receivable administrative tasks and customer communications

Accounts Receivable – Payment Collections Officer

• Prepare and process customer invoices accurately and on time
• Compile and organize invoice support documentations
• Support account reconciliations and maintain accurate customer account records
• Review expenses and follow up with team members regarding post-event expenditures
• Enter accounts payable transactions accurately into accounting systems
• Communicate with vendors regarding invoice status and payment-related inquiries
• Perform credit card transaction data entry and reconciliation
• Enter and maintain bank account transaction records

AR Clerk

• Perform credit & collection activities efficiently for customers
• Manage customer disputes through resolution process
• Assist in cash application by reviewing received payments
• Allocate payments against invoices accurately
• Maintain customer account database and respond to customer requests

Accounts Receivable jobs in Philippines

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Accounts Receivable Associate

Accounts Receivable Specialist, Sage 100 – Freelance

Accounts Receivable Clerk

AR Specialist – Tenant Receipts, Deposits

Invoicing & Receivables Specialist

Accounts Receivable Specialist

Accounts Receivable Specialist

Accounts Receivable – Payment Collections Officer

AR Clerk

Associate Accounts Receivable