Accounts Payable

• Processing payments and resolving payment issues for 3rd party service providers
• Collaborating with various departments internally and external service providers nationwide by email and phone
• Receiving, processing, verifying, and reconciling invoices into Invoice Management Portal
• Researching and resolving internal and external inquiries concerning payment status

AP Specialist

• Responsible for responding to supplier inquiries and providing effective customer service
• Research supplier claims and provide feedback on status and actions needed to resolve issues
• Reconcile noncomplex supplier statements
• Work with suppliers to resolve the issues
• Follow-up on debit balances with specific suppliers as assigned
• Resolve open aged RNI as assigned
• Assist in auditing invoice batches prior to posting
• Successfully match and apply all property direct debit payments
• Support data entry needs to corporate and Retail
• Execute maintenance to oracle invoices as assigned
• Perform tasks within AR to support billing, claims, payment posting, reconciliations
• Supports, actively promotes, and demonstrates superior customer service in accordance with department and company standards and programs
• Ensures customer service standards are followed by all team members
• Maintains strict confidentiality in all departmental and company matters
• Liaison with property Finance team on AP issues and opportunities
• Monitors compliance to key overall AP department performance measures
• Offers feedback and implements recommended changes to improve processes
• Maintains strong supplier relations in the areas to which you are assigned
• Other special projects as assigned.

Accounts Payable/Accounts Receivable Specialist

• Serve as the primary contact and SME for SAP VIM (Vendor Invoice Management) (OpenText) and vendor invoice integration efforts
• Lead design workshops; create/approve business process designs, configuration documents, cutover plans, SIT/UAT plans, and hypercare/support handover materials
• Implement and configure VIM modules: BCC/IES invoice processing, exception handling, COA approval workflows, 3-way match, central reporting, scanning, email channels, and IDoc/input channel setup
• Configure VIM settings and document types (PO / NPO) and facilitate end-to-end implementation and support
• Translate business requirements into robust functional and technical specifications and into configuration or code enhancements
• Develop, maintain, test, and improve related integration code and VIM solutions; adhere to coding standards and develop best practices
• Troubleshoot implementation and post-production issues across building, test, cutover, and production phases
• Collaborate closely with Ariba teams to set up invoice rules on Ariba Network, integrate supplier flows, and validate end-to-end processing
• Prepare and deliver demos, training content, workshops and knowledge transfer for business stakeholders and AP SPOCs
• Coordinate with SAP MM, SAP Ariba functional teams, technical leads, and customer purchasing/AP teams for testing and resolution of functional/technical issues
• Ensure solution compliance and change management coordination with AP/finance stakeholders

Experienced SAP Specialist

• Build, develop, and lead a high-performing Accounts Payable team.
• Own and manage the full accounts payable lifecycle, including purchase orders, invoices, disbursements, and employee expense reimbursements.
• Ensure timely, accurate processing of high-volume transactions while maintaining strong internal controls.
• Review and approve invoices for proper coding, documentation, and alignment with Delegation of Authority requirements.
• Oversee vendor management processes, including onboarding and maintenance of accurate vendor records.
• Lead payment operations across various payment methods, ensuring security and compliance.
• Partner with internal stakeholders to improve coding accuracy and streamline workflows.
• Act as the primary point of escalation for vendor inquiries and discrepancies.
• System owner for expense reimbursement platform, Emburse.

Accounts Payable Manager

• Oversee an accounts payable team
• Direct the processing of invoices and payments
• Maintain approval records for payments
• Lead improvements to controls and efficiency of processes
• Ensure payments are made accurately
• Work with internal partners and external vendors
• Manage invoice reconciliation and reporting
• Communicate with stakeholders
• Maintain documentation of vendors for 1099 reports
• Identify opportunities for efficiencies in AP processes
• Assist with ad-hoc requests
• Escalate issues to management
• Responsible for supervising the accounts payable team

• Handles all vendor correspondence via phone or email
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Performs other duties as required to support Accounting Department.
• Process invoices/data entry in multiple software systems (PO + Nonpo)
• Monitors hospital accounts w/ vendors by checking monthly statements
• Process requests from hospitals such as/not limited to: expense reports, doctor stipends, sponsorships.
• Stay on top of entry to prevent service issues with vendors
• Assist in weekly correspondence + sort AP email
• Verify contracts and service agreements are in place prior to service
• Research payments and verify payments are applied accurately
• Mindful of accuracy with data entry
• Working with accountants to ensure accuracy in GL entry
• Review and approve expense reports submitted by employees each week

• Encode, match, and process invoices on a daily basis
• Reconcile vendor statements to internal records on a regular basis
• Resolve differences and adjust internal records if necessary
• Comply with federal, state, and company policies, procedures, and regulations
• Research and rectify outstanding balances on accounts
• Ensure invoices are processed and reconciled timely for monthly closing
• Assist with audit support as it relates to accounts payable processes
• Obtain W9 documents from NEP vendors and ensure ongoing compliance for end of year auditing
• Perform other duties as needed by the Accounts Payable Supervisor or finance department

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