Event Planning and Administration Specialist
Zurich Insurance
full-time
Posted on:
Location Type: Office
Location: Cologne • Germany
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About the role
- You plan, organize and support PR events, press conferences, networking events, leadership conferences, company meetings and large-scale events with up to 3,500 attendees – from concept through to post-event follow-up.
- At the same time, you take on central administrative tasks – including selecting, booking and managing service providers and event venues, as well as budget administration and controlling.
- In this role, you monitor and document compliance with internal policies and are responsible for procuring materials and managing participants while always keeping corporate compliance requirements in mind.
- With your expertise, you support the Head of Policy & Corporate Communications in day-to-day activities, particularly with travel and appointment planning.
Requirements
- Strong multitasking skills and a proactive, structured and conscientious working style that ensures reliable, independent completion of tasks.
- A strong "can-do" attitude — assertive, confident in negotiations, resilient and flexible in terms of working hours.
- Confident use of MS Office 365, the Coupa ordering system and participant management systems.
- A reliable network in the events industry with solid knowledge of venues and their particular requirements (ideally in the Cologne area).
- Extensive event experience — from agency coordination to fire-safety and security requirements for large events.
- Several years of relevant experience in event management and event organization.
- Driving licence class B.
Benefits
- Flexible working arrangements to create an optimal balance between on-site and remote work.
- Numerous training and learning opportunities to stay current for the working day and enable individual development.
- We support you in your career planning, from potential analysis to individual development measures.
- A modern, open and transparent work environment that fosters creativity and cross-team collaboration.
- Whether group fitness on-site or virtual mindfulness training from home: our diverse health offerings support a healthy work–life balance.
- Bike leasing, a discounted Deutschlandticket and other great benefits.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event managementevent organizationbudget administrationcompliance monitoringprocurementparticipant managementagency coordinationfire-safety requirementssecurity requirements
Soft skills
multitaskingproactivestructured working styleconscientiousassertiveconfident in negotiationsresilientflexible
Certifications
driving licence class B