Zivian Health

Executive Assistant

Zivian Health

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Master of Time: Rigorous management of the CEO’s calendar, ensuring time is aligned with strategic priorities.
  • Inbox Triage: Monitor email flow, draft responses, and prioritize what needs immediate attention versus what can be delegated.
  • Logistics & Ops: Coordinate travel, supporting team offsites, and handle personal administrative tasks to keep the CEO focused on the business.
  • Meeting Management: Ensure the CEO is prepped for every meeting with the right context, agendas are sent in advance, and action items are tracked afterward.
  • Content & Communications: Draft internal comms, board updates, and prepare briefing materials for speaking engagements and panels.
  • Presentation Support: Draft and refining slide decks for investor updates, sales pitches, and all-hands meetings.
  • Research & Analysis: Ad-hoc research projects on competitors, potential partnerships, or new market opportunities.
  • Special Projects: Act as a proxy for the CEO on cross-functional projects, ensuring momentum across the team.

Requirements

  • Bachelor’s degree (Business, Finance, or Liberal Arts preferred).
  • 0–3 years of experience (internships, startups, or consulting roles are a plus).
  • Tech-savvy: Expert in G-Suite (Calendar, Sheets, Slides) and comfortable learning new tools quickly (Notion, Slack, CRM tools).
  • Availability to work somewhat flexible hours as startup needs arise.
Benefits
  • A dynamic, diverse, and collaborative work environment.
  • Fast-paced startup culture full of growth minded colleagues.
  • A distributed team with opportunities for in-person collaboration.
  • Competitive compensation and benefits package.
  • A supportive, non-competitive work environment where the team truly cares about one another.
  • Opportunities for continuous learning and professional growth.
  • Flexibility in work location.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementemail managementlogistics coordinationmeeting managementcontent draftingpresentation supportresearchanalysis
Soft Skills
organizational skillscommunication skillstime managementprioritizationdelegationattention to detailflexibility
Certifications
Bachelor's degree