Executive Assistant
Zillow
full-time
Posted on:
Location Type: Remote
Location: California • Connecticut • United States
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Salary
💰 $90,900 - $145,100 per year
About the role
- Provide top-level executive support while maintaining high levels of discretion, professionalism and judgment
- Operate as a force multiplier for executives navigating high-growth, cross-functional environments
- Partner closely with other EAs to coordinate cross-functional executive priorities, align on leadership rhythms, and ensure seamless execution across teams
- Represent company and supported executives both internally and externally
- Act as liaison with direct reports, other internal teams/organizations, and external partners
- Own and handle complex executive calendars and scheduling requirements
- Secure and manage travel arrangements, often including complex logistics
- Plan, own and run both internal and external executive events and meetings (e.g., staff meeting agendas, all-hands meetings, off-sites, etc. including detailed logistics and meeting material preparation)
- Design and implement processes across functions and offices to ensure clear communication, efficiency, and operational excellence
- Manage/track administrative activities and help drive completion of key deliverables, including analyses, reports, write-ups, etc.
- Own and manage expense reporting and reconciliation, records management, materials preparation, and other duties as required
- Anticipate follow-ups and proactively manage upcoming needs
- Provide support on special projects as needed; may be responsible for some programs
- Build internal and external partnerships and coordinate work efforts across functions
Requirements
- 7+ years of experience, including 3-5 years providing direct support to multiple senior-level executives simultaneously
- Demonstrated ability to leverage digital tools, automation, and AI-enabled technologies to increase efficiency and enhance executive effectiveness
- High level of discretion and judgment when handling confidential information
- Excellent communication, organizational, and stakeholder management skills
- Strong ability to anticipate needs, prioritize effectively, and manage multiple competing demands in a fast-paced remote environment
- Ability to work independently while collaborating effectively and building strong working relationships
- Proficient with technology including Google Workspace (Docs, Sheets, Slides), Zoom, Slack, and mobile tools
- Bachelor's degree preferred
Benefits
- competitive base salary
- equity awards based on factors such as experience, performance and location
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementschedulingevent planninglogistics managementexpense reportingrecords managementreport writingproject managementstakeholder managementprocess design
Soft Skills
discretionprofessionalismjudgmentcommunicationorganizational skillsanticipation of needsprioritizationindependencecollaborationrelationship building