Accounts Payable/Receivable Specialist II
Hillenbrand
Job Level
Mid-LevelSenior
Tech Stack
Cyber SecurityOracle
About the role
- Manage invoices and input invoices into the general ledger accounting system, posting to proper business unit, department and account codes
- Vendor onboarding, ensuring only approved vendors are established in the general ledger accounting system
- Liaise with various departments and business units to obtain proper approvals for invoices
- Ensure approved invoices are prioritized and paid according to cash discount potential and payment terms; process EFTs, check requests, and wire transfers
- Match invoices to payment requests, obtain signatures and approvals, and distribute payments
- Reconcile vendor statements, research and correct discrepancies, and respond to vendor inquiries
- Maintain files and documentation in accordance with Company policy and accepted accounting practices
- Develop and maintain payable aging reports and reconcile vendor account balances monthly
- Audit employee expense reports against Company policies
- Support payment application to invoices and interface with treasury for bank reconciliation
- Participate in month-end accrual process and support monthly/quarterly expense variance analysis
- Interface with management across engineering, sales, operations, technology and legal
Requirements
- A.A. or B.S. in Accounting preferred
- 3 or more years of experience in accounts payable or general accounting functions
- Vendor Onboarding experience, knowledge of W-9’s, W-8BEN’s, acceptable banking support and credentials, 1099’s
- Experience with Oracle Fusion a plus
- Pride in accuracy and attention to detail
- High level of organizational skills
- Proficient in Microsoft Office software applications; primarily Excel
- Ability to work well in a fast-paced professional office environment
- Familiarity with handling intercompany transactions and reconciliations
- Experience with international transactions and foreign exchange a plus
- Great follow up skills, ability to take initiative and think out of the box
- Team Player
- Ability to meet deadlines
- Exposure and experience in Sarbanes Oxley a plus
- Must have experience in month end accrual process to ensure accuracy in monthly and quarterly expense variance analysis
- Excellent interpersonal skills including verbal and written communication
