ZeroEx

Financial Planning and Analysis

• Equipment & Machinery: source, purchase, track and oversee equipment; maintain inventory; schedule maintenance; and manage vendors and repairs.
• Expenses & Cash Flow: manage accounts payable/receivable (AP/AR), reimbursements, PIX/boletos and petty cash; reconcile cards and bank accounts; provide month-end support to the external accountant; and maintain a clean document trail.
• Purchasing & Logistics: obtain quotes, issue POs and contracts; coordinate shipping (domestic and imports), customs broker and delivery to field sites (e.g., different states).
• Compliance Administration: issue and collect service invoices (NFS-e), file/support ISS/ICMS where relevant with the external accountant; and maintain contract and policy records.
• Reporting to PBO & German HQ: prepare a weekly ops/finance dashboard (spend, inventory, open POs, vendor issues), take meeting notes and track action items.
• Support to People Ops: onboarding/offboarding checklists, time and expense tracking, travel bookings, health & safety documentation; coordination with Personio/HR.

Operations & Finance Coordinator – Brazil