Zaha Hadid Architects

Project Information & Systems Administrator

Zaha Hadid Architects

full-time

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

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About the role

  • Administer Deltek PIM on a day-to-day basis.
  • Manage user lifecycle administration, including new starters, leavers, permission changes, and record updates.
  • Set up new projects and maintain project information to support accurate project accounting.
  • Ensure the PIM database is accurate, resolving legacy data issues and monitoring data quality.
  • Upload and organise documents in the Document Management System (DMS).
  • Deliver user training and onboarding sessions as required.
  • Troubleshoot and resolve system issues with users and Deltek Support.
  • Extract and log key information from documents, including commercial and project metadata.
  • Conduct research to source relevant industry and market information.
  • Perform data collection, cleansing, and structured data entry across PIM and Excel datasets.
  • Support ad hoc administrative tasks.

Requirements

  • University degree or equivalent relevant experience.
  • Experience working with business systems or administrative platforms.
  • Comfortable working with high volumes of structured information.
  • Intermediate MS Excel skills (lookups, pivot tables, data cleaning).
  • Strong numeracy and high accuracy in data entry.
  • Excellent attention to detail and organisational skills.
  • Strong communication skills for supporting and training users.
  • Ability to identify and resolve user issues.
  • Ability to work independently and collaboratively.
  • Ability to manage multiple tasks and prioritise effectively.
  • Experience with Deltek PIM, Deltek Project Accounting, or similar systems (desirable).
  • Experience within architecture, engineering, or construction (desirable).
Benefits
  • Hybrid working environment
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data entrydata cleansingdata collectionproject accountingmetadata extractionExceluser lifecycle administrationdocument managementtroubleshootinguser training
Soft Skills
attention to detailorganisational skillscommunication skillsproblem-solvingindependencecollaborationtask managementprioritisationaccuracyresearch
Certifications
university degree