YMCA of Greater Boston

Accounts Payable

• Upload invoices either from email or online to corresponding purchase orders into accounts payable system.
• Request a purchase order set up to Association branches for invoices without corresponding purchase orders.
• Generate report of approved purchase orders for invoice entry daily.
• Review and rectify discrepancies found on invoice batches to meet deadlines prior to posting for payment.
• Set up vendors in accounting software for membership refunds and international stipends.
• Manage and process association utility accounts for water and sewer and gas.
• Set up purchase orders, as directed by Supervisor.
• Assist in month end closing procedures.
• Scan invoices from USPS mailing into Accounts Payable email inbox.
• Respond to all correspondences and inquiries on behalf of the Accounts Payable Team.
• Resolve payment or invoice issues with vendors and Association branches.
• Prepare correspondences to vendors to promote receiving payments electronically by direct deposit (ACH) in conjunction with sending monthly check payments.
• Serve as a backup in facilitating check runs.
• File check stubs and ensure that all stubs remain in chronological sequence.
• Prepare month end utility accruals.
• Process journal entries and accruals Association-wide.
• Other clerical duties that include but not are limited to mailing, scanning, copying, and filing.
• Cross-train in selected duties and responsibilities to provide backup resources to the Accounts Payable Department.

AP Specialist