YESCO

Administrative Assistant

• Create and manage service job orders, quoted work, and contract renewals
• Generate and track commission tickets according to company policy
• Review maintenance jobs for accurate time and material transfers in NetSuite
• Prepare and send customer invoices and enter billing data into portals
• Produce estimates and proposals for maintenance and service jobs
• Support sales staff with job setup, volume reporting, and documentation
• Maintain accurate records and digital files for service and contract work
• Perform receptionist duties and support general office functions as needed
• Communicate across estimating, service, and production departments for updates
• Support sales and service departments with advanced administrative tasks related to job setup, billing, commissions, and customer service
• Help ensure accurate documentation, communication, and financial reporting across multiple teams

Sales Administrative Assistant