XVIVO

Logistics Manager

XVIVO

full-time

Posted on:

Location Type: Remote

Location: Pennsylvania • United States

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Salary

💰 $80,000 - $105,000 per year

About the role

  • Manage the coordination of air and ground transportation for surgical teams, equipment, and recovered organs.
  • Maintain operational relationships with aviation vendors, medical couriers, and transportation partners.
  • Ensure all logistical activities comply with organ viability timeframes and safety protocols.
  • Oversight of the scheduling and deployment of recovery teams, including transportation, on-site logistical needs and lodging when needed.
  • Ensure availability and readiness of surgical instruments, sterile supplies, and preservation solutions.
  • Provide operational oversight during ongoing organ recoveries and serve as the primary point of contact for logistical matters requiring manager decision making.
  • Maintain accurate chain-of-custody documentation and ensure compliance with tracking and reporting requirements.
  • Implement and monitor organ-tracking systems to support operational transparency and regulatory adherence.
  • Ensure all logistical operations comply with OPTN/UNOS policies, OPO requirements, and internal standard operating procedures.
  • Participate in internal audits, quality reviews, and incident investigations.
  • Maintain operational records, performance metrics, and quality documentation as required.
  • Oversee communications between OPOs, transplant centers, donor hospitals, and transportation vendors.
  • Provide timely updates during organ recovery activities and escalate operational issues as appropriate.
  • Support the development and maintenance of professional relationships with clinical and operational partners.
  • Supervise logistics coordinators, dispatch personnel, or other assigned staff.
  • Develop, revise, and implement standard operating procedures and training materials.
  • Collaborate with administrative and clinical leadership in the creation of on-call schedules and ensure continuous operational readiness.

Requirements

  • Experience in medical logistics, aviation logistics, transplant operations, or related time-sensitive operational environments.
  • Demonstrated understanding of chain-of-custody principles and critical-care transport logistics.
  • Ability to work in a complex, 24/7 operational setting with rotating on-call responsibilities.
  • Strong organizational, communication, and problem-solving skills.
  • Proficiency with dispatch systems, tracking software, and standard office applications.
  • Prior experience with Organ Procurement Organizations (OPOs), transplant centers, or organ-recovery service providers (preferred).
  • Familiarity with OPTN/UNOS policies and organ-transport regulatory requirements (preferred).
  • Supervisory or team-lead experience (preferred).
  • Bachelor’s degree in healthcare administration, logistics, operations management, or a related field (preferred).
Benefits
  • paid Medical, Dental, Vision
  • Short Term Disability
  • Long Term Disability
  • Life insurance
  • 401K Match
  • Paid Maternity, Paternity, and Adoption Leave
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
medical logisticsaviation logisticstransplant operationschain-of-custody principlescritical-care transport logisticsdispatch systemstracking softwarestandard operating proceduresoperational metricsquality documentation
Soft Skills
organizational skillscommunication skillsproblem-solving skillssupervisory experienceteam leadershiprelationship managementdecision makingoperational oversightcollaborationadaptability
Certifications
Bachelor’s degree in healthcare administrationBachelor’s degree in logisticsBachelor’s degree in operations management